07-11-2011 Council Minutes - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 11, 2011 7:00 o'clock p.m. 9. PAVEMENT MANAGEMENT PLAN UPDATE Kellogg stated in 2006 the City undertook the pavement management plan that encompassed five years. This winter was exceptionally hard on the roads in the city and the usage of the roads change over time. His office met with the City Council a year ago in order to reprioritize the road improvements. Watertown Road was on the CIP for 2011 originally since Watertown Road acted as a detour for motorists going east and west when Highway 12 was under construction. Traffic has diminished considerably since the new highway has been completed. The public works department has driven all of the public streets and state aid routes and has re- evaluated them based on the PACER system, an industry standard system that ranks the roads from one to ten. Ten is a brand -new roadway and one requires immediate attention. Once the roadway system was rated, the Council was provided with an updated spreadsheet that lists the public streets and state aid routes. Kellogg indicated the spreadsheet is color coded, with red being the roads in the worst condition and where road reconstruction is being recommended. Green is good as is and yellow denotes a seal coat is being recommended. Generally his office recommends a five year cycle on the seal coat. The City did go through a series of three construction cycles where every eligible roadway in town was seal coated. The seal coating cycle should be started this year. Kellogg noted they did not include resealing Old Crystal Bay Road since the Council over the past year was discussing possible reconstruction of the roadway but that he would recommend that be considered for some type of improvements next year. The annual costs for the seal coating are approximately, $100,000. Kellogg noted the costs for the seal coating have gone up since they first undertook the seal coating due to the increased oil prices. Franchot noted it is approximately a 70 percent increase in five years. Kellogg stated in 2006 McCulley Road was reconstructed and then also seal coated a number of other roads. These improvements have been documented in the pavement management plan. The Council was also provided with a couple of five year ClPs that have been separated into two parts. The first CIP covers the state aid roads and represents the direction that was received from the City Council last year. Xrecommended improvements to Old Crystal Bay Road in 2011 and Willow Drive in 2016. The other CIP looks at the local streets and is based on their condition. The ratings for a mill and overlay range from four to five or six, with four being worst than five. They also looked at the annual costs that the City would expend on the mill and overlay. Based on a 20 -year CIP, if the City did all the roads over a course of 20 years and divided that by the total estimated cost, which was $12 million, it came up to $600,000 annually that the City should expend to keep up with the roadway reconstruction that is being recommended. Those costs are the basis of the five year CIP and that information has been provided to the City Council. Franchot asked if West LaFayette Road is included in the table. Jared Ward, Bonestroo, indicated that road is not included in the local CIP but is included in the table of local streets that they recommended for a seal coat. • McMillan noted that the CIP includes 300 feet of Watertown Road to Brown Road for 2014. McMillan asked what section that would consist of on Watertown Road. Page 10 of 19