04-11-2011 Council Minutes - Laserfiche WebLink

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• MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2011 7:00 o'clock p.m. (10. SCHEDULING SOFTWARE, Continued) Farniok stated one of the things they have looked at is software that could be used by the entire city staff rather than just the police department. Farniok noted this software would also create invoices for the accounting department. Rahn asked whether other departments would utilize it. Loftus indicated the public works department and all city hall staff could do their time sheets on the system, which then could be transferred electronically to the payroll department and would eliminate data entry errors. There is also some invoicing by the public works department that could be done on the system. Loftus indicated the system could utilize the system for time off requests, which would then be synced up with the payroll system. Rahn commented that the City is not going to want each department to have a separate program and that it is good to hear the system can be used city -wide. Franchot asked if this expenditure is within the budget. Loftus indicated they can accommodate it in their current IT budget. Rahn moved, Franchot seconded, to purchase the POSS & TIMES scheduling software from Visual • Computer Solutions, Inc. VOTE: Ayes 5, Nays 0. 11. STEP TO IT CHALLENGE • Lin Vee stated last fall the City was asked by Hennepin County Public Health Promotions to consider participating in the 2011 Step To It Challenge, a friendly physical activity competition between participating cities in suburban Hennepin County. The county provided each city with coordinator trainings, promotional materials, route signs, incentives for participants, and also assistance with marketing the event at no cost to the City. The request was discussed as a good opportunity to promote an activity through the city. The Step To It Challenge takes place from May 9 through June 5. Participants can count steps they take throughout the day or convert their physical activities such as biking, playing hockey, and gardening into equivalent steps. Steps are then recorded online or can be called or faxed to Step To It. At the end of the four weeks, awards and Minnesota Twins tickets will be presented to the winning cities and individuals. Staff has been promoting the event through the spring newsletter, city website, listserv, city hall display, and an advertisement on Cable Channel 21. Staff has been encouraging residents, employees, family and friends to register for the Step To It Challenge and join the Orono team. Besides the benefits of physical activity, participants can also win awards and Twins tickets. McMillan noted the dates for this event are May 9 °i to June 5`" Vee noted they only have eight people signed up currently. Page 25 of 30