01-31-2011 Council Minutes Special Meeting

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• MINUTES OF THE SPECIAL ORONO CITY COUNCIL Monday, January 31, 2011 8:00 o'clock a.m. Bremer amended the motion to include approval of three roundabouts according to the plan for the road design. McMillan asked for clarification on the capital costs of the irrigation system. Bremer stated since the cost for the irrigation installation has not been determined that Council will have to be comfortable with leaving that open until bids are received. Until bids are received, it's difficult to determine the level of support for including irrigation. She added it may be unrealistic to do the type of landscaping they are considering without irrigation, but the costs need to be determined before making a final decision as the irrigation costs may be prohibitive. McMillan asked for clarification of the treatment outside the curb. She stated she is in favor of replacing any trees destroyed as part of construction, but the city shouldn't pay for additional trees outside of the curb. The city's job is to provide a safe functional road and landscaping outside the curb should not be included in the project. Franchot asked if landscaping outside the curb should be a topic for future discussion. McMillan responded that she would like to discuss it further so the school would have a concise understanding of landscaping outside the curb. Bremer included in the motion replacement of damaged trees as a result of construction, but they should Is leave discussion about trees outside curb open for further discussion. Depending on safety issues, there may be a need to include a particular type of landscaping to help funnel students to a specific area. She expressed concern with having too many trees and blocking building views, noting that existing trees have been planted in certain locations for a reason. Boulevard trees are something to be decided at a later date and should be coordinated with median treatment. Kellogg stated generally a certain number of replacement trees are included with the project, but the city would only pay for those trees that are used. The engineers will have a better idea of impacts on the existing trees once the design is finalized. Franchot seconded the amendment to guarantee replacement of trees destroyed but would leave trees outside the curb open for future discussion. The amended motion reads Bremer moved, Franchot seconded, to approve the wider landscaped median option; to establish an agreement with the school based on their representation that they will maintain the landscape features but will not maintain the railing and hardscape features, and the school will maintain an irrigation system if further study determines that it is beneficial for both sides to move forward with installation of an irrigation system; to approve the road design including three roundabouts according to the plan; to guarantee replacement of boulevard trees destroyed during project construction; and to leave the decision regarding trees outside the curb open for future discussion. VOTE: Ayes 4, Nays 0. ADJOURNMENT • Bremer moved, Printup seconded, to adjourn the Orono City Council meeting at 9:58 a.m. VOTE: Ayes 4, Nays 0. Page 11 of 12