04-13-2009 Council Minutes - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 13, 2009 7:00 o'clock p.m. • (MAYORICOUNCIL REPORT, Continued) McMillan reported the Big Island Committee met approximately ten days ago and requested that the Council discuss permitting issues that have arisen at their work session on Tuesday. McMillan commented that given the fact that the City does not have a Park Board, the majority of the recreational work is falling to Mike Gaffron and the Big Island Committee, and that there are a number of issues that will need to be reviewed. Murphy noted there was an opinion contained in the Sun Newspaper entitled "Too Many Islands, Not Enough Cooperation ", and that the gist of the argument is that the cities should work jointly on more projects. Murphy noted the article praised the cities of Long Lake and Orono for working together on a number of projects. Murphy noted there is a highway meeting scheduled for this Friday with Mn/DOT. The City received a letter from Mn/DOT notifying them that Highway 12 will be closed for approximately 35 days to allow for some work to be conducted on the TH12 connection at the west eiid of Wayzata Boulevard, which connects to County Road 6. Murphy indicated he would obtain additional information on the detour route. Murphy stated the contractor has plans to install the new Old Luce Line Bridge on May 2 °d, which is a Saturday, and will result in the road being closed down in that area. Murphy noted there is an article on Big Island contained in this year's Lake Minnetonka Recreational Guide. • White stated he did receive a communication from a resident on Casco Point Road who says that in his opinion the City has received some good bids on the upcoming Casco Point reconstruction project. CITY ENGINEER'S REPORT 5. BEST VALUE PROCUREMENT PRESENTATION Kellogg reviewed with the City Council the best value procurement process that should be followed in awarding bids. The process is designed to discourage favoritism and deter fraud and sets out guidelines for use of objective criteria and use of qualifications in bid solicitations. Kellogg noted this is a new process that the Minnesota Legislature allowed in 2008. Kellogg stated the process does allow the use of some subjective criteria in awarding bids. It allows consideration of price and performance criteria but requires that the weight given to the criteria be made public. State statute limits the use of this procurement process to one project a year for the first three years. Murphy asked if this process works well, whether that time frame will be extended. Kellogg stated in 2011, the City will be able to utilize this process on as many projects as they would like, but that until that time, the City is limited to one project a year. Kellogg noted there is some lobbying being initiated to have that rule changed prior to 2011. • Murphy asked if contractors are for this process or against it. PAGE 4 of 8