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zy <br />MINUTES OF THE <br />ORONO CITY COUNCIL MEETING <br />Monday, March 9, 2009 <br />7:00 o'clock p.m. • <br />(PUBLIC COMMENTS, Continued) <br />the City Council reconsider removing that fee since they were not told about the additional cost for the <br />variance until after the variance was passed. At the time of their variance, they did understand that the <br />City had the authority to request additional funds if they ran into problems. Their application <br />unfortunately turned into a long process due to the grading specifications and the need for two surveys. <br />At the time the grading plan was completed, they were required to change their architect and the rain <br />garden engineer due to their plans being insufficient. Feyo indicated they had a number of conversations <br />with the city engineer and with another representative from Boonestroo, which resulted in the process <br />being drawn out. They would like the fee to be reconsidered since there were items that resulted in the <br />process being drawn out that were beyond their control. Feyo noted she has not received a breakdown of <br />the costs. <br />White asked whether an itemized list was ever prepared for the Feyos. _ <br />Kellogg stated that would be a question for Ron Olson but that the City was provided with an itemized list <br />of time spent by their office. <br />Gaffron stated there were a couple of invoices received from Bonestroo, one entitled review of site plans <br />and another entitled conversation with Mrs. Feyo, follow -up with City. Gaffron stated it is his belief that <br />Mrs. Feyo has received a copy of the invoices at some point in the past. Gaffron noted.the City's finance <br />department did re -send an invoice showing a reduced amount in July or early August. Gaffron noted the <br />invoice was sent to Mark, who is listed as one of the property owners. <br />Mrs. Feyo indicated she was not aware of it and has not seen the invoices. <br />White asked whether this residence is a duplex. <br />Gaffron indicated it is not and that it was a vacant lot. Gaffron noted this is essentially a family -owned <br />lot with a number of people involved in the application. <br />Murphy asked specifically what Mrs. Feyo is requesting. <br />Mrs. Feyo stated she would like the $1800 fee to be waived because it was her understanding the work <br />should have been covered under the application fee and the contract that the City has with the engineer. <br />Feyo indicated she was told that most cities do not charge more for extra work. She inquired of Planner <br />Evelyn Turner why they were billed after the variance was approved and why other people were not <br />charged. She was informed that the billing was delayed due to a change in the City's computer system, <br />which is something that they did not have any control over. <br />Murphy stated to his recollection there may have been some disclosure and billing issues back at that <br />period of time and that the City has now resolved that issue. Murphy stated the City does have an <br />arrangement with Bonestroo to allow for a portion of their fee to be covered in the initial fee but that if <br />there is extraneous activity above and beyond what is normally required on an application, the resident or <br />property owner is billed for that, which may not have been made entirely clear to the Feyos at that time. <br />Mrs. Feyo stated it was not made clear to her at the time. <br />PAGE 2 of 8 <br />