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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 29 of 30 (13. PERFORMANCE EVALUATION FOR CITY ADMINISTRATOR, Continued) Bremer recommended providing the form in electronic form to staff for submission to the mayor. Franchot asked if there would be a discussion by the Council prior to the discussion with the city administrator. Franchot stated he would prefer to meet ahead as a council and that the mayor could send a summary document of everyone's comments, followed by a short meeting of the Council to help ensure that there is a consistent message being conveyed to the city administrator. McMillan recommended the Council meet in a closed session prior to meeting with the city administrator. Bremer moved, Franchot seconded, to approve the longer evaluation form consisting of 17 questions, with the forms being submitted electronically to each council member, as well as dissemination of the staff evaluation form to direct reports to the City Administrator for their input and that the responses be submitted to the mayor no later than April 29th, with the mayor to provide a synopsis to the City Council. VOTE: Ayes 5, Nays 0. CITY ATTORNEY'S REPORT 14. HAZARDOUS BUILDING COSTS AT 200 HOLLANDER ROAD Rahn noted there are some inconsistencies in the demolition bids that should be addressed. Rahn commented that it looks as though one of the bids includes the permit cost and one does not and one bid includes the capping of the wells and one does not. Rahn indicated he would also like to see the permit cost included in all bids as well as the silt fence. Rahn noted that both bids seem to exclude the silt fence. The bill from Veit talks about sealing and capping the two wells and the other one does not include that. Rahn commented the Council should have something that is more apples to apples. Mattick indicated he does not know why there are differences in the bids and that Staff can clarify those issues. Rahn moved to table Item No. 14, hazardous building request for 200 Hollander Road, and to request compatible bids from the two bidders. Mattick asked if there were any other items besides capping of the wells and the silt fence that should be addressed. Rahn stated the permit cost and the capping of the two wells is the largest issue but that the silt fencing should also be included. Bremer stated she would prefer they bid on a list of items the City wants completed. Mattick stated the court order allows the City to demo the house and all structures and then level off the land. Mattick indicated he will speak with Lyle and bring this item back to the next Council meeting. Printup seconded the motion. VOTE: Ayes 5, Nays 0. Item #03 - CC Agenda - 04/25/2011 Approval of Council Minutes 04/11/2011 [Page 29 of 30]