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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 14, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 6 of 22 (6. FORMAL ACCEPTANCE OF STONEBAY PUBLIC IMPROVEMENTS, Continued) McMillan asked whether the homeowners association will be responsible for the irrigation system in that area as well as replacement of any trees that have died. Gaffron indicated they are. The City has finished a portion of the improvements against the letter of credit. The majority of the money left on the letter of credit is intended for landscaping of the lots that have not yet been developed. Rahn moved, Bremer seconded, to adopt RESOLUTION NO. 6027, a Resolution Accepting Kelley Parkway as a Public Road and Accepting Specified Improvements in Stonebay as Public Facilities - Zoning File #2789/2840. VOTE: Ayes 4, Nays 0. 7. PLANNING COMMISSION CHAIR AND VICE CHAIR APPOINTMENTS Curtis noted that Kim Kang has served as the Planning Commission chair since September of 2009. Kang was appointed to the Commission in 2006 and her current term expires on March 31st. Ms. Kang has requested that she not be reappointed to the Commission. Staff intends to solicit commissioner candidates immediately on the City’s website and in the newspaper. Council was asked to discuss appointment of a new Planning Commission chair and potentially a new vice chair position. Rahn asked whether the chair could be appointed yearly. Curtis indicated it could. Rahn commented it would be nice if the chair and vice chair could have some flexibility on who would like to chair the meeting rather than having one specific person all the time. McMillan asked if it is the intent that the person be vice chair for three years and three years for the chair. Curtis indicated there is no specific term for either the chair or vice chair position and that the three years is the term on the Planning Commission as a commissioner. Bremer concurred the Council should look at an alternating appointment and that she personally likes the idea of not having a specified term for either of those positions. Bremer suggested that perhaps the position could be rotated annually. Bremer asked whether Loren Schoenzeit is interested in taking the chair position. Curtis indicated Staff has not spoken with Loren Schoenzeit yet. Bremer stated her belief has been that the City should also have brand new people appointed as alternates rather than as full-time commissioners since that would allow them to work their way up the ranks and give them an opportunity to become acclimated to the role of the Planning Commission. Bremer noted the City currently has alternates who are retired Planning Commissioners. Rahn concurred with Council Member Bremer and suggested that the City also look for alternates. Item #03 - CC Agenda - 03/28/2011 Approval of Council Minutes 03/14/2011[Page 6 of 22]