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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 28, 2011 7:00 o'clock p.m. _____________________________________________________________________________________ Page 3 of 13 (4. OLD CRYSTAL BAY ROAD RECONSTRUCTION UPDATE, Continued) result the students will be completing the work in the classroom rather than after school. Their office was also contacted by the teacher's assistant to give a similar presentation at the high school level. Kellogg indicated he met with some representatives from the School District along with City Administrator Jessica Loftus approximately one week ago and had a discussion with them regarding the school's ability to water the landscaping and median areas. The school district does not possess a water truck. The city owns a waterering truck and the Public Works Department estimated the costs to the City would be $15,000 to $20,000 to maintain the vegetation throughout the two-to-three year establishment period. Kellogg noted that in addition, the city truck dumps large quantities of water and the equipment they use is not capable of gently watering the vegetation. It was the recommendation of the Public Works Department that an irrigation system be installed as part of the project. The estimated cost for the irrigation system was $30,000 to $32,000. John Slack, Landscape Architect, met with an irrigation contractor to arrive at that cost and has included some water conservation components in the specifications. Kellogg indicated he had met with John Slack today, who pointed out that the irrigation system will likely be turned off after two to three years except in the case of a drought. Kellogg indicated his office will need to know by the next meeting whether the Council would like to proceed with the irrigation system. Kellogg pointed out the City currently has an irrigation system along Kelley Parkway to The Lofts. One of the alternate bids as part of this project would be the extension of the sidewalk from the Lofts to Old Crystal Bay Road on the north side, along with some street lighting and trees. It is likely they will be extending that irrigation system. McMillan asked whether there is an irrigation system beyond the parking lot of the City Hall. Kellogg indicated to his knowledge it does extend beyond the parking lot to maintain the green space between the parking lot and Kelley Parkway. Bremer asked how the irrigation system would be extended. Kellogg stated it currently ends in the vicinity of The Lofts where the sidewalk ends, and if the sidewalk were extended from that point, it was the recommendation of the Public Works Department that the irrigation system also be extended since watering trees and landscaping is a high maintenance item for the Public Works Department. Kellogg noted they have been able to identify the easements and rights-of-way needed for the project. One of the things that is somewhat problematic is where the private utilities will be located since they need to be located in an easement. The City Council reviewed an overhead graphic depicting the current easements. The items denoted in blue are additional right-of-way and public utility easements needed for the project. Those easements are required for the rain gardens, storm ponds, and the additional right-of-way needed for the roundabouts. The yellow indicates easements necessary for private utilities, such as gas, electric, telephone and cable. The result of the School District meeting was that the school was willing to help with the easements. Item #02 - CC Agenda - 03/14/2011 Approval of Council Minutes 02/28/2011 [Page 3 of 13]