02-22-2016 Council Work Session Minutes

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2. Customer Service Jeremy outlined the customer service review that will take place over the next few months. The goal is to gain a better understanding of the resident's expectations so the City can better meet their needs. Ideally the information would be completed by August for Council review. Jeremy noted he plans on employing a survey, following projects through the process to determine time issues and constraints, and randomly selecting individuals to gain feedback. There are multiple segments to the process and the study will help to identify where issues are and possible resolution. 3. Planning Commission Appointment Three Planning Commissioner terms expire on March 31, 2016. Staff contacted the current Commissioners whose terms soon expire to determine if they wanted re -appointment to the Commission. The formal appointments will be placed on the March 14 Council meeting agenda. If Council is agreeable Staff recommends appointing Bruce Lemke, Kevin Landgraver and Chad Olson as Commissioners and Chris McGrann as an alternate at the March 14 Council meeting. Denise Leskinen does not want to be Chair of the Planning Commission. Jeremy will publish an ad for alternate Planning Commissioners. 4. Lurton Park Update Adam provided Council a timeline, background, and an update on the Lurton Park off -leash dog park project. Park Chair Rick Meyer was also in attendance to answer questions. A draft plan provided the layout of the park area. The perimeter fence, small dog area, and the main off leash area have been identified on the concept draft. There are existing trails that will be incorporated with a perimeter trail. Parking is by permit only to assure that it is being used by dog users only. The master plan concept will be reviewed by the Park Commissioners in March. A more formal recommendation to Council will provide drafts of a policy fee and ordinances. Dog Park Pass may be used to off -set some of the expenses for amenities and maintenance. The current estimated cost of converting the park is $11 OK. Funding may come from the City's Park Fund and or the Lurton Park Fund. Details and recommendations to follow in April. The gates and fencing are the largest expense for developing the park and the funding needs to be managed efficiently in order to accomplish this project. 5. Other Attest: Jessica asked if Council members would like to schedule training in preparation for moving towards the paperless Council agenda packets. The Council decided not at this time. Short training videos are available for review on using the iLegislate software program. .kms "�, City clerk4 Lili Tod McMillan, Mayor Council Work Session February 22, 2016