03-28-2016 Council Minutes - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 28, 2016 7:00 o'clock p.m. MAYOR/COUNCIL REPORT Levang stated given the nice spring weather, the golf course will open tomorrow and that they are hoping for a very good season. Levang stated the golf course has a Groupon coupon available right now and that they are attempting to market the season passes. Levang stated the next City newsletter will be out next week. Levang reported the Navarre Community Initiative Committee met again last week and that they are in the process of planning the second annual Navarre festival. Printup noted there will be a meeting at the state capitol on Wednesday, March 30, at 4:30 regarding the proposed Highway 12 improvements. CITY ADMINISTRATOR'S REPORT 9. PROSECUTING ATTORNEY — REQUEST FOR PROPOSAL (RFP) Loftus noted in January there was discussion about establishing a rotating schedule for RFPs. Staff has drafted an RPF for prosecuting attorney services for Council input. Also laid out in Staff's report are some typical steps in this process. Loftus stated she is looking for Council input on the timeline and how the Council would like to be involved. Loftus noted the entire Council could be involved in the interview process. Printup asked if Council Member Walsh has provided any comments about the process. Loftus stated she did receive an e-mail from Council Member Walsh about how he would like the service contract to read, which will not occur until later in the process. Council Member Walsh recommended that the contract contain a good termination clause. McMillan stated in her view the whole City Council should receive the proposals and provide input on which firms they would like to interview. McMillan recommended Staff also put down their recommendations and then consolidate the two lists. McMillan indicated the Council could have a special work session to conduct the interviews. Levang noted Police Chief Farniok provided some important background information about the role of the prosecuting attorney in the past and that perhaps that kind of background could be prepared for Council review. Levang noted there are a limited number of people in the community who really focus in this area. Loftus stated she attempted to draft the RFP to specifically request the firm address their local relevant experience. Loftus stated one of Chief Farniok's points was that it is extremely important that the prosecuting attorney is independent of political influence and has impartial judgment. Loftus stated in Staff's view an annual report to the Council would be very important and is detailed in the RFP. Cornick stated as a former law enforcement officer, he understands the importance of continuity with the prosecutor, which should be taken into consideration rather than simply taking the lowest bidder. Page 15 of 17