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03-14-2016 Council Packet
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03-14-2016 Council Packet
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REQUEST FOR COUNCIL ACTION <br /> <br />DATE: March 14, 2016 <br /> ITEM NO: 5 <br />_____________________________________________________________________________________________ <br />Department Approval: Administrator Reviewed: Agenda Section: <br />Name Adam Edwards JML Public Works Director/ <br />Title Public Works Director/City Engineer City Engineer’s Report <br />____________________________________________________________________________________ <br />Item Description: Watertown Road with Long Lake Design Approval <br />________________________________________________________________________________________________________ <br /> <br />References <br />a. Joint Powers Agreement (JPA), dates May 26th 2015. <br />b. Feasibility Report, dated September 15th, 2015 <br />List of Exhibits <br />a. Design <br /> <br />1. Purpose. The purpose of this action item is to update the Council on the design, by WSB, for the <br />Watertown Road project with Long Lake and authorize the solicitation of bids for the project. <br /> <br />2. Background. Watertown Road is a collector road for the City of Orono. From Willow Road to Brown <br />Road responsibility for its care is shared with the City of Long Lake due to the alignment of the cities’ <br />boundaries. Orono owns 29.5% of the road surface by square footage along this stretch of road with Long <br />Lake owning the remainder. Long Lake is proposing to rebuild this section of the road in 2016 and is <br />looking to partner with Orono to do so. Long lake is considering rebuilding the road and replacing the <br />utilities that currently run under this section of Watertown Road. Orono does not have any utilities under <br />this section of Watertown road. In May of 2015 both Long Lake and Orono approved a Joint Powers <br />Agreement (JPA). The JPA authorizes Long Lake to manage the project with Orono participating through <br />funding. At the September 28th, 2015 Meeting the Council accepted the feasibility report. The JPA <br />requires both City Councils to approve the final plans and the award of the project. Long Lake <br />authorized the soliciting for bids at their March 3rd meeting. <br /> <br />3. Scope of Work. The project consists of the reclamation of the bituminous pavement, select subgrade <br />corrections, and the replacement / improvement of the associated Stormwater system. <br /> <br />4. Cost/ Funding. Per the JPA Orono shall contribute to 29.5% of a road reconstruction, storm sewer, <br />construction administration and materials testing costs up to $133,800. The project was originally <br />scheduled to be funded entirely from the pavement management fund. However, Approximately 19% of <br />the cost can be allocated to Stormwater work. <br />Fund Cost Amount Allocated <br />in the CIP <br />Est. Fund Balance at <br />end of 2016 <br />Pavement Fund $ 108,375 133,796 $ 0 <br />Storm Water Fund $ 25,421 $ 0 $ 1,129,594 <br />Total $ 133,796 <br /> <br />6. Timing. Below is a revise timeline for the project. <br />What When <br />Solicit Bids (Long Lake) March 2016 <br />Award May 2016 <br />Construction Summer 2016 <br /> <br />COUNCIL ACTION REQUESTED: <br />Consider a motion to accept the design and authorize the solicitation of bids for the project.
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