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Monitor, maintain and manage assets <br />Generate work requests / work orders <br />Associate work orders to assets <br />Associate and track labor, materials and equipment costs to assets <br />Spatially map assets in GIS <br />Easily generate the standard and customizable reports <br />Simple and mobile interface for ease of employee use <br />Modular system that can be expended or reduced to meet city needs <br /> <br />3. Proposals. The City received two proposals from asset management system providers. The <br />proposals are broken down in the implementation cost and the annual licensing and support cost. <br /> <br />Company Implementation Cost Annual licensing and Support Cost <br />Cartegraph, Inc $ 20,790 $ 10,200 <br />City Works $ 30,000 $ 15,000 <br /> <br />4. Cost. <br />Item Provider When Cost <br />Implementation and year one Licensing Cartegraph 2016 $30,990 <br />Annual Licensing, hosting and support for year <br />two and beyond. <br />Cartegraph 2017- $10,200 <br /> <br />5. Funding. The implementation of this project will be funded through the Sanitary Sewer, <br />Water, and Storm Water Enterprise Funds and the annual licensing fees would be distributed <br />amongst the operating budgets for streets, water, sewer, storm water, and parks. <br /> <br />6. Timing. The proposed project timeline is as follows: <br />November 2014 Initiated research into asset management systems <br />December 2014- <br />June 2015 <br />Solicited presentations for leading providers: City Works, <br />Cartegraph, Pitney Bowles and Beehive <br />October 2015 Council direction/approval <br />November 2015 Solicit Asset Management Proposal <br />14 December 2015 Select Contractor for asset management implementation <br />January 2016 Begin implementation and training <br />March 2016 Initial system implementation and training complete. <br />June-September <br />2016 <br />Additional asset attribute population <br /> <br />COUNCIL ACTION REQUESTED: <br />Motion to enter into a purchase agreement with Cartegraph systems, Inc for an asset <br />management system.