10-25-2015 Council Packet - Laserfiche WebLink

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2 Timetable: Grant application process announced August 25, 2015 Grant application packet deadline to DPS/SFMD September 25, 2015 Grant award notice October 1, 2015 Shared Services grant end date and due date for feasibility study completion. All grant funds must be expended by the end of the state fiscal year. June 30, 2016 Grant fiscal documentation completed June 30, 2016 Eligible Use of Funds: Grant funds are to be used to pay for a third party (consultant) feasibility study that addresses the study requirements listed below and the options for shared services, including, but not limited to, those provided in “A Blueprint for Shared Services.” If two or more fire departments have already done a study using the previous round of grant funds, or have purchased a study with their own funds and are attempting to implement some of the findings of the study, they are also eligible to apply. Study Requirements: The study should take into account the following subjects. • Governance of regional fire and rescue shared service districts that take into account geographic area, population density and other factors that encourage voluntary participation by communities and fire service providers. • Funding sources for operation of the service district, cooperative training among component departments, and equipment procurement. • Efficiency and effectiveness of emergency response and overall benefit to the population served. • Employment issues associated with combining existing agencies and entities into a regional or multi-jurisdictional, shared-services entity. • An analysis of best practices in the creation and functioning of public safety-related, shared- services delivery models. • A preliminary set of operating procedures for cooperative, shared fire-and-rescue service systems. Application Review Process: The review process will use a scoring method that evaluates applications based upon these criteria: Criteria Points Describe how the applicant envisions their study will address or implement the Study Requirements listed above. 35 Number of jurisdictions committed to the study (more jurisdictions, more points) 20 Size of population and geographic area served by applicants (similar to above) 10 Describe your history of working together successfully 10 Describe unique approaches or ideas for your study 25 Grant Process: An evaluation committee will review and score the applications based on the above criteria and present a recommendation to the Commissioner of Public Safety who will make the final determination. Once a grant request has been awarded, a formal grant agreement will be prepared and must be signed by the grantee organization and the Department of Public Safety. Once the signature process has been completed, the grant is considered fully executed and becomes a legally binding agreement between the grantee organization and the Department of Public Safety.