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The employee shall be responsible for providing the Department Head with evidence <br />of satisfactory completion of approved class(es) within 30 days of receipt of grades <br />showing course completion. For our purposes, satisfactory completion of the course <br />means at least a grade of "C" or a "Satisfactory/Pass" and at least a 2.0 GPA. Any <br />grade less than a "C", "Satisfactory/Pass" or lower GPA then a 2.0 shall result in no <br />tuition cost reimbursement for the employee. If the class is not completed, or no <br />grade obtained, the City would not pay. The maximum reimbursement per course <br />will be based on an average course cost at the University of Minnesota. Employees <br />may elect to attend a more costly school provided they pay the difference in cost. <br />Employees must reimburse the city if they voluntarily leave employment within <br />twelve months of receiving tuition reimbursement from the city. <br />• It shall be the employee's responsibility to provide the Department Head with the <br />necessary receipts for class(es), service charges, textbooks and other fees contained <br />within the tuition cost as approved by the City Administrator. <br />Eligibility. <br />• Non -probationary, full-time employees in good standing shall be eligible for this <br />program. <br />• An employee who leaves the employ of the City of Orono or is no longer an <br />employee in good standing will no longer be eligible for reimbursement. <br />• Employees are also ineligible if they are receiving educational subsidies in the form <br />of grants, scholarships or other tuition reimbursement. <br />An employee who does not remain an active employee of the City of Orono for a <br />period of at least twelve months after successful completion of the course must agree <br />in writing prior to approval by the City Administrator to repay the tuition cost to the <br />provider(s) within one calendar year of separation from employ. This includes <br />resignation, retirement or termination for cause. <br />Limitations. Courses and coursework taken for credit at an approved educational institution <br />must meet the following criteria to be approved for reimbursement: <br />• Employees approved for the program will be responsible for ensuring their class <br />schedule does not conflict with their work schedule. Flexible scheduling to obtain <br />this goal is acceptable, but flexible scheduling must have advance approval from <br />their Department Head. <br />• Employees in the program will not be allowed reimbursement for mileage, lodging, <br />travel time, airfare or other expenses unless pre -approved by the City Administrator. <br />• Courses must be directly related to the employee's present position. <br />Page 101 of 151 <br />197 <br />