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under the obligation to determine what information is public data and what information is private data <br />and would need access to the employee's phone records and possibly the phone itself in order to <br />provide the data that is being requested. Therefore, the best practice is to limit usage of personal cell <br />phones for city business to that which is truly necessary or be prepared to produce your cell phone and <br />the associated records if needed. <br />The use of a personal mobile device for multi -factor authentication does not create or store any data <br />on the personal device. As such, there is no data that could be retrieved from the personal device for <br />data collection. The sole use of a personal mobile phone for multi -factor authentication does not <br />constitute the need for a cell phone monthly allowance election. If employees do not wish to use their <br />personal mobile device, employees should opt to use their work e-mail or phone call for authentication <br />or Information Technology Staff will assist in obtaining a different method (ex. hard token) for the <br />multi -factor authentication. In the case where these options do not exist, a monthly stipend of $10.00 <br />will be allowed upon the supervisor's discretion. <br />Section 21.14 Procedures <br />It is the objective of the City of Orono to prevent and correct any abuse or misuse of the city network, <br />computers, mobile electronic devices and cellular telephones through the application of this policy. <br />Employees who abuse or misuse may be subject to disciplinary action. <br />Section 21.15 Responsibility <br />The city administrator, or designee, will have primary responsibility for implementation and <br />coordination of this policy. All supervisors will be responsible for enforcement within their <br />departments. <br />Page 69 of 151 <br />165 <br />