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Article 21. CITY TECHNOLOGY <br />Section 21.01 Purpose <br />The purpose of this policy is to set standards and procedures that protect the security and integrity of <br />the City's electronic communication and information systems from business interruption, misuse, <br />and/or unauthorized or inappropriate use and access. The full policy can be found in Appendix C. <br />Section 21.02 General Information <br />This policy serves to protect the security and integrity of the City's electronic communication and <br />information systems by educating employees about appropriate and safe use of available technology <br />resources. <br />Computers, cell phones and mobile electronic devises issued by the City to staff, elected official or <br />appointed officials' property of the City. The City reserves the right to inspect, without notice, all data, <br />emails, files, settings, or any other aspect of a City -owned computer or related system, including <br />personal information created or maintained by an employee. The City may conduct inspections on an <br />as -needed basis as determined by City Administrator or City Council. <br />Beyond this policy, the city's Information Technology Department may distribute information regarding <br />precautions and actions needed to protect City systems; all employees are responsible for reading and <br />following the guidance and directives in these communications. <br />Section 21.03 Personal Use <br />The City recognizes that some personal use of City -owned computers and related equipment has and <br />will continue to occur. Some controls are necessary, however, to protect the City's equipment and <br />computer network and to prevent abuse of this privilege. <br />Reasonable, incidental personal use of City computers and software (e.g., word processing, <br />spreadsheets, email, Internet, etc.) is allowed but should never preempt or interfere with work. All use <br />of City computers and software, including personal use, must adhere to provisions in this policy, <br />including the following: <br />• Employees shall not connect personal peripheral tools or equipment (such as printers, digital <br />cameras, disks, USB drives, or flash cards) to City -owned systems, without prior approval from <br />the Information Technology Department If permission to connect these tools/peripherals is granted, <br />the employee must follow provided directions for protecting the City's computer network. <br />Personal files should not be stored on City computer equipment. This also applies to personal media <br />files, including but not limited to mp3 files, wav files, movie files, iTunes files, or any other file <br />created by copying a music CD, DVD, or files from the Internet. Information Technology staff will <br />delete these types of files if found on the network, computers, or other City -owned equipment. <br />Exceptions would be recordings for which the City has created, owns, purchased, or has a license. <br />• City equipment or technology shall not be used for personal business interests, for -profit ventures, <br />political activities, or other uses deemed by the City Administrator to be inconsistent with City <br />activities. If there is any question about whether a use is appropriate, it should be forwarded to <br />Information Technology Staff for a determination. <br />Page 64 of 151 <br />160 <br />