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AGENDA ITEM <br />Date: November 10, 2025 <br />Title: Facilities Improvements - City Hall Campus <br />Presenter: Maggie Jin, Finance Director <br />Section: Consent Agenda <br />Item: 9 <br />Purpose: <br />The purpose of this council item is to gain council approval for improvements to City Hall <br />campus, which includes security upgrades to the reception area, ADA compliance to the Police <br />Station front entry, and furnace and air conditioner replacement. <br />2. Background: <br />Due to a recent incident at City Hall, staff reevaluated the security at the City Hall reception area. <br />The last modification to the area was in October 2020 to conform to COVID-19 guidance. With <br />the reevaluation of the City Hall reception area, additional security measures are recommended. <br />Staff have discussed additional measure to ensure safety at the reception area. Staff have sent out <br />reminders on doorbell plan, swing gate protocol, door access restriction and panic button use. <br />There are additional measures that staff is recommending. This includes: <br />• Alternative doors for the reception area in City Hall. <br />• Installing Keri IP based 3-door controller system for additional areas. This is the fob/keypad <br />systems to get into locked doors. <br />• Adding an additional camera to the front lobby area. <br />As part of ongoing efforts to ensure city facilities meet ADA accessibility standards and provide <br />equitable access to public services, the Police Department has identified the need for an automatic <br />door opener at the main lobby entrance. The addition of an ADA-accessible door will improve <br />ease of entry for individuals with mobility limitations and enhance overall public access to the <br />facility. <br />In addition to the upgrade security and ADA compliance, the Council Chamber air system needs <br />replacement due to the aging equipment. Staff received quotes from Ditter Cooling & Heating. <br />The first quote ($7,696) is for replacing the furnace with a similar model to what the City currently <br />has and the second quote ($8,293) is to replace with a high efficiency model. The third quote is to <br />replace the air conditioning system ($5,395) that is recommended by the vendor due to the aging <br />system at the same time as the furnace replacement. <br />Quotes are attached for reference. Staff recommends proceeding with the quoted services to <br />upgrade the City Hall campus. <br />58 <br />