11-10-2025 - Agenda Packet Cc - Regular Meeting

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AGENDA ITEM Date: November 10, 2025 Item: 5 Title: Adopt 2026 Shoreline Fire Department Operating Budget and Capital Improvement Plan Presenter: Maggie Jin, Finance Director Section: Consent Agenda Purpose: The purpose of this agenda item is to adopt the 2026 Shoreline Fire Department Operating Budget and Capital Improvement Plan. 2. Background: The Joint Powers Agreement (JPA) lays out the process for development of and approval of the annual operating budget and capital improvement plan (CIP) for the Shoreline Fire Department. Per section 15.5 of the JPA, the board must prepare and provide a budget which includes the capital improvement plan amount for 2026 no later than 45 days prior to the operative date. For an Operative Date of 1 January 1st, 2026 this would be November 17th. The Cities then have 30 days to approve the capital improvement plan. Over the past several months, the staff of Long Lake and Orono along with the fire chiefs of the two departments prepared a draft budget and capital improvement plan. The Shoreline Fire Department approved its 2026 operating budget and capital improvement plan at the November 3, 2025 board meeting, thus the City of Long Lake and the City of Orono have until December 3rd, 2025 to approve. 3. Cost: Per the JPA, each Member (City) shall contribute an allocated share of the total operating budget and equipment capital expenses as established by the Board, using the follow equation: estimated property market value within each Member's service area (1/3 of allocation), population of Member's service area (1/3 of allocation), and total number of calls from each Member's service area (1/3 of allocation). In addition, Orono agree to pay $50,000 annually to assist the City of Long Lake in their share of operating and capital expenses for the first five (5) years. Based on the formula, the City of Orono's contribution to Shoreline Fire Department is 85.42%, thus for the operating budget is $1,047,780 and for capital expenditure is $455,746 for a total contribution of $1,503,526 for 2026. Facilities capital improvement plan is for reference only and must be approved by each Member at time of improvement. Funding. The cost of the fire services provided by the Shoreline Fire Department will be part of the 2026 General Fund budget and the Fire Capital Fund levy. 4. Staff Recommendation: Staff recommends approval of the 2026 Shoreline Fire Department Operating Budget and Capital Improvement Plan. 28