10-27-2025 - Agenda Packet Cc - Regular Meeting

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AGENDA ITEM Date: October 27, 2025 Item: 10 Title: Agreements - Shoreline Fire Department - Resolutions 7632 and 7633 Presenter: Adam Edwards, City Administrator / Engineer Section: Public Safety Report Purpose: The purpose of this council item is to approve the Shoreline Fire Department Joint Powers Agreement, Fire Station leases, and appoint Directors to the Fire Department Board. 2. Background: A. Joint Powers Agreement (JPA). The current 2002 fire services contract expires at the end of 2025. The JPA (Exhibit B) creates a joint powers entity to provide fire protection and emergency medical services to the members and an orderly transition of operational responsibilities of the Long Lake Fire Department and the Orono Fire Department into the the Shoreline Fire Department. In April 2025, the first amendment to the existing contract was approved by the members. That amendment outlined the key provisions of a this new JPA and those elements have been incorporated into the JPA. B. Fire Stations Leases. Lease agreements for the two city -owned fire stations were developed and are ready for approval. The Willow Drive fire station is jointly owned 50150 between the cities of Orono and Long Lake. The Navarre fire station is solely owned by Orono. C. Fire Department Board Directors. The governing body of the new Shoreline Fire Department is a Board made up of Directors from each of the member cites. Each member city is authorized to appoint 2 elected officials to be its directors and a third elected official to serve as an alternate. 3. Summary: The proposed Joint Powers Agreement (JPA) establishes a new, independent Fire Department jointly governed by the member cities. Key provisions of the agreement include: A. Operational Start Date. The department will officially begin operations on January 1, 2026. B. Governance Structure. The department will be governed by a Board of Directors consisting of two voting representatives from each member city. • Voting Authority: The City of Orono will retain a minimum of 50% voting power as long as its financial contribution exceeds 50% of total funding. • Operating Committee: A committee composed of staff from the member cities will provide administrative support and oversight for the department and its Fire Chief. C. Board Responsibilities. The Board's authority includes: Employment and personnel decisions, capital purchases, policy approval, review and approval of the draft operating and capital budgets. D. Service Standards. The JPA defines the minimum services to be provided by the department, along with the required service levels. 36