10-13-2025 Agenda Packet Cc - Regular Meeting

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Minutes City Council Work Session Monday, September 22, 2025, 5:00 PM City Council Chambers 12780 Kelley Parkway, Orono, MN 55356 ROLL CALL Council members present: Mayor Bob Tunheim, Alisa Benson, Jacqueline Ricks, Steve Persian, Jon Schwingler. Staff present: City Administrator Adam Edwards, Parks and Facilities Superintendent Joe Ruthenberg, Public Works Superintendent DJ Goman, City Clerk Christine Lusian. FACILITIES Edwards presented an overview of fifteen of Orono's key facilities and a draft plan for maintaining them, which is called the five-year capital improvement plan. Oversight of the city's capital facilities has been consolidated under the Parks and Facilities Superintendent, and each facility is being added to a computer -based tracking system to support better decision making and responsible asset management. City Hall council chambers and parking lot have had essential maintenance, though future investment is needed in the roofing, workspaces, and building security. The Crystal Bay post office needs ventilation and heating system replacement and its outdated lease terms requires review. Fire stations require investments to roofing, ventilation and heating, as well as internet connection improvements to maintain communications safety systems. Other facilities include the golf course and clubhouse, which have had recent maintenance; the north water plant needs significant improvements; and the south water plant requires internet connection improvements to maintain its communications safety systems. With no power, solar energy may be a possible solution at Big Island Welcome Center. The municipal parking lot in Navarre was recently rebuilt, while the salt shed is in need of replacement. The largest recent addition to the city's capital facility asset portfolio was the Public Works and Parks maintenance operations facility and it is currently under consideration for solar grants. Though its size and cost prompted discussion, it was designed to meet current equipment and operational needs while also accounting for expected future needs, such as additional snowplows, avoiding those expenses in the future. The group agreed that discussions should continue as priorities are refined, while a general focus is on maintaining existing capital facility assets, planning for necessary maintenance and improvements, while effectively controlling long-term costs. ADJOURNMENT Work session ended at 5:59 p.m. ATTEST: CITY COUNCIL Christine Lusian, City Clerk Bob Tunheim, Mayor 9