Agenda Packet Cc - Regular Meeting 9/22/2025

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AGENDA ITEM Date: September 22, 2025 Title: Contract - Recycling Collection Presenter: Christine Lusian, City Clerk Section: Consent Agenda Purpose: Authorize a contract for residential recycling collection services Item: 5 2. Background: Staff review professional service contracts about every five years and the last time recycling services were reviewed was in 2019. Since then, the city has contracted with Waste Management for residential single -sort recycling collection. While the service has been solid, the purpose of the RFP is to solicit competitive proposals from qualified vendors to ensure cost-effective, reliable, and high -quality service for the residents of Orono. The RFP reflects input from relevant departments. It outlines the scope of services, evaluation criteria, and contract requirements necessary to secure a vendor that aligns with the city's service expectations and budget considerations. Orono approved a proposal request for organized curbside residential single -sort recycling services at its August 11 meeting and accepted one of the proposals at its September 8 meeting directing staff to work with city attorney and Waste Management in drafting a contract. Orono received proposals from four haulers: Waste Management (current provider), Curbside Waste, The Buckingham Companies, and Republic Services. The review committee evaluated each proposal based not only on cost, but also on qualifications, experience, service delivery approach, and overall ability to meet the City's needs. Overall, Waste Management provides the best balance of price, proven qualifications, and service reliability and their familiarity with Orono ensures continuity and minimizes transition risks compared to other proposals. 3. Cost: Expenditures for recycling are budgeted in the Recycling Fund. See Exhibit B for the cost comparison. 4. Process: Staff worked with Waste Management and the City Attorney to finalize a contract for Council consideration. 5. Requirements: We are required to protect proposal information. Until a contract is awarded, the only thing made public will be the names of the companies that submitted proposals. The rest of the proposal details will stay private until the City Council selects a contractor and approves the contract. (Minn. Stat. 13.591 Subd. 3b) 6. Staff Recommendation: Staff recommends moving forward to authorize a contract with Waste Management, the city's 31