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AGENDA ITEM <br />Date: August 11, 2025 <br />Title: Request for Proposals - Professional Auditing Services <br />Presenter: Maggie Jin, Finance Director <br />Section: Finance Report <br />Item: 18 <br />Purpose: <br />The purpose of this council item is to gain council approval to publish the Request for Proposals <br />(RFP) for Auditing Services. <br />2. Background: <br />Staff continuously reviews professional services contracted by the City, with the practice of a 5- <br />year review cycle. The last Request for Proposals (RFP) for Auditing Service was complete in <br />2019. Since then, the City has been with Abdo for its auditing service. Even with satisfactory <br />service, it is best practice to still go out for RFPs to ensure the City continues receiving exceptional <br />service for a competitive price. <br />3. Process: <br />With the RFP process, staff recommends the establishment of an ad -hoc Professional Auditing <br />Services RFP review committee with the following individuals: City Administrator, Finance <br />Director and Accountant/HR Representative. The committee will follow the evaluation process <br />and will make a recommendation to City Council upon selection of a firm. Final appointment will <br />be made by City Council. The timeline of the RFP process is as follows: <br />Proposal Calendar <br />Request for proposal issued: August 12, 2025 <br />Due date for proposals: October 1, 2025, 4:30 pm <br />Possibility of interviews: October 6-17, 2025 <br />Firm Selection <br />Selected firm notified: October 28, 2025 <br />4. Staff Recommendation: <br />Staff recommends approval of the Professional Auditing Services RFP and to establish an ad -hoc <br />Professional Auditing Services RFP review committee. <br />COUNCIL ACTION REQUESTED <br />Motion to approve Request for Proposals for Professional Auditing Services and the appointment of an <br />ad -hoc Professional Legal Services RFP review committee. <br />Exhibits <br />A. Professional Auditing Services Request for Proposal <br />167 <br />