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AGENDA ITEM <br />Date: July 14, 2025 <br />Title: City Hall and Police Parking Lot Maintenance Award (25-035) <br />Presenter: Adam Edwards, City Administrator / Engineer <br />Section: Consent Agenda <br />Item: 11 <br />Purpose: <br />The purpose of this action item is to gain council approval to accept the quote for sealing and <br />striping the City Hall and Police parking lots. <br />2. Background: <br />Preventive maintenance is critical to maintaining the durability, and extending the operational life <br />of pavement structures. At the January 13, 2025, council meeting the council authorized staff to <br />complete the design work and solicit quotes for the project. The design work is complete and <br />quotes have been solicited. <br />3. Scope: <br />The project scope consists of the seal coating and restriping of the City Hall and Police department <br />parking lots. <br />4. Cost: <br />The city solicited quotes form three contractors and received one back for $28,744.50 from Allied <br />Blacktop (Exhibit A). The engineer's estimate for the project was $31,335. In addition to the <br />construction cost, Bolton and Menk provided a proposal not to exceed $2,200 for construction <br />oversight. (Exhibit B) <br />Who <br />Work <br />Cost <br />Status <br />Bolton &Meek, <br />Design <br />$ 4 570.00 <br />Not to exceed, <br />Inc <br />previously Approved <br />Allied <br />Construction <br />$ 28,744.50 <br />Pending award <br />Blacktop <br />Bolton &Meek, <br />Construction <br />$ 2,200.00 <br />Not to exceed <br />Inc <br />Oversight <br />Total <br />1 $ 35,514.50 <br />Funding: <br />The 2025 Capital improvement budgeted $35,000 for the project from the Facilities Fund. The <br />projected year end balance for the Facilities fund is $1,968,957 <br />6. Staff Recommendation: <br />I recommend Council accept the quote from Allied Blacktop for the parking lot preventive <br />maintenance. <br />51 <br />