05-27-2025 - Agenda Packet City Council - regular meeting

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AGENDA ITEM Date: May 27, 2025 Item: 12 Title: 2026 Street Improvement Project Planning and Engineering (Project #26- 001) Presenter: Adam Edwards, City Administrator / Engineer Section: City Administrator/Engineer Report Purpose: The purpose of this action item is to gain council approval to begin the planning and design of the 2026 Street Maintenance Project. 2. Background: The city's annual street project requires considerable planning and design work. In order to be prepared to bid, award, begin and complete construction during the construction window, it is necessary to identify and begin the planning and design process the year prior to planned street project. The proposed streets are identified in the City Pavement Capital Improvement Plan (CIP) list for 2026. The CIP in turn is informed by the recommendations from the streets division and the city engineer based on inspection results. Streets are inspected and assigned a pavement condition index (PCI) rating. The PCI allows a street to street comparisons and provides the data required to conduct street maintenance, programming and planning. The annual street improvement projects are part of a holistic street maintenance process including maintenance, preservation and replacement. As part of the street improvement project we also assess the need for any municipal utility and stormwater improvements. As this is the first street improvement project this council has been a part of, staff will provide a brief presentation on the city's pavement improvement process. Since the 2026 Project includes North Arm Drive it is prudent to consider including the construction of the pedestrian trail envisioned in the 2017 feasibility study. This trail was first suggested by the City's Parks Commission shortly after the commencement of the Lakeview Development. The trail is intended to connect West Branch Road (CSAH 151) and the Lakeview Park with a 4 ft wide gravel pedestrian trail. The city completed a feasibility study which you will find as Exhibit C. Since that time, the city has been projecting the trail project on the Parks CIP to coincide with the timing of the North Arm Road Project. Completing the two projects as one provides the best opportunity to realize cost savings and limit disruption to the neighborhood. 3. Scope: a. Planning and engineering will consist of topographic surveying, utility inspections, design, permitting, public input and solicitation of bids for selected roads. b. The scope of work proposed for the 2026 Streets project includes the reclaiming and repaving of North Arm Drive and North Arm Lane, as well as widening North Arm Lane, where possible. The project will also include associated stormwater repairs and sanitary sewer manhole adjustments. 59