03-10-2025 CC Agenda Packet - Laserfiche WebLink

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Utility Rate Study Approach Continued PRICE GUARANTEE If you ever receive an invoice without first authorizing the service, payment terms, and price, you are not obligated to pay for that service. FINANCIAL INVESTMENT Utility Rate Study Total $23,000 $23,000 Payment Schedule: Contract Execution $11,500 Project Completion $11,500 This fixed fee agreement entitles the City to a single rate recommendation based on a set of assumptions. At the request of the City, Abdo may run alternative rate scenarios. Each additional scenario will be provided at a cost of $2,500. In an effort to reduce environmental impact, you will receive printable, downloadable PDFs of your report. To receive one (1) paper report, you will be charged $150 for a set-up fee. Additional paper copies will be charged at the rate of $50 per report. This quote is valid for forty-five (45) days. Abdo will begin preparing the utility rate study for the City within six weeks of execution of the agreement. Completion of the utility rate study is expected to be May 1 st, however; this is dependent on the time frame in which the City provides information to Abdo for the study. The stated fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. You agree to hold us harmless and to release, indemnify, and defend us from any liability or costs, including attorney's fees, resulting from management's knowing misrepresentations to us. QUALITY ASSURANCE Quality is critical the success and integrity of this project. Our internal processes ensure that all work is reviewed and approved prior to moving to the next phase of a project. Our processes require that work is reviewed by a staff member at a higher level than the person that completed it and ultimately the work is signed off on by the Engagement Partner. CONCLUSION Throughout this process we will be in constant communication with the city team to ensure their needs are being met. By utilizing our operational experience as well as our knowledge of governmental accounting, our 50 plus years of experience providing services to Minnesota municipalities and our knowledge of regulations in the State of Minnesota we will provide the City information and recommendations for financial processes. We are excited about this opportunity and the benefits the City will recognize as this utility rate study is finalized. 7218