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RELEVANT LINKS: <br />League of Minnesota Cities Information Memo: 5/15/2024 <br />City Special Elections Page 18 <br /> C. Other procedures <br />Handbook, Election <br />Procedures. <br /> <br />Minn. Stat. § 204B.40. <br />Handbook, Records <br />Management. General <br />Records Retention Schedule <br />for Minnesota Cities (2021). <br /> <br />The same post-election steps and procedures that the city follows for <br />general elections should also be followed for a special election. The city <br />clerk must retain all special election materials returned to them after any <br />election. All records and materials must be stored in a locked container or <br />other secured and locked space. State law and the records retention <br />schedule require retention of election materials for at least 22 months from <br />the date of that election unless otherwise ordered by a court order. If <br />someone challenges the results of a special election in an election contest, <br />all materials involved must be retained for 22 months or until the contest <br />has been finally determined, whichever is later. <br /> Abstracts filed by canvassing boards must be permanently retained by the <br />officer with whom the abstracts are filed. Sealed envelopes containing <br />voted ballots must be retained unopened, unless law otherwise provides. <br />The ballots must be stored in a secure location. The clerk must not permit <br />any voted ballots to be tampered with or defaced. <br /> X. Conclusion <br /> Conducting elections is one of the most important responsibilities local <br />officials have, particularly city clerks. Working through both state election <br />law and the specific statute authorizing a special election provides cities <br />guidance on how to hold special elections and hear directly from local <br />voters on city special election issues. <br /> <br /> <br />26