01-27-2025 CC Agenda Packet - work session

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RELEVANT LINKS: League of Minnesota Cities Information Memo: 5/15/2024 City Special Elections Page 13 Minn. Stat. § 204B.46. Minn. Stat. § 205.075, subd.4. Minn. Stat. § 205A.10. The clerk must appoint a ballot board. The board may consist of staff trained as election judges. Election judges must be from different major political parties unless the law provides otherwise. The ballot board examines the return envelopes and marks them “accepted” or “rejected” within three days of receipt if there are 14 or fewer days before the election, or within five days of receipt if there are more than 14 days before election day. Minn. Stat. § 204B.46. Minn. Stat. § 203B.121, subd. 4. If the ballot is accepted, the clerk must mark the roster to indicate the voter has cast a ballot in that election. After the close of business on the 19th day before the election, the accepted signature envelopes may be opened, duplicated as needed, initialed by the ballot board, and deposited in the ballot box. In all other respects, state election laws governing deposit and counting ballots applies. No vote totals may be made public before the close of voting on election day. Minn. Stat. § 204B.46. If an envelope has been rejected at least five days before the election, the ballots in the envelope must remain sealed and the clerk must provide the voter with a replacement ballot and return envelope. If the ballot is rejected within five days of the election, the envelope must remain sealed and the official in charge of the ballot board must attempt to contact the voter by telephone or email to notify the voter that the voter’s ballot has been rejected. The official must document the attempts to contact the voter. VIII. Ballots Minn. Stat. § 204B.18, subd. 1(b). Help America Vote Act, Public Law 107-252, 301(a)(3)(B). Minn. Stat. § 204B.36, subd. 1. Secretary of State City Clerk Election Guide. Secretary of State Sample City General Election Ballot. Cities must use optical scan ballots for all elections, even if the city will hand count the ballots. Also, each precinct must have at least one assistive voting device, which allows voters with disabilities to vote independently. Assistive voting devices only read optical scan ballots. Because optical scan ballots must be used for the assistive voting device, and because every voter must use the same ballot, all cities must now use optical scan ballots for all elections. Minn. Stat. § 206.90, subd. 1. An optical scan voting system is an electronic voting system where the voter records votes by marking with a pencil or other device, including an electronic ballot marker, a ballot on which the names of candidates, office titles, party designation in a partisan primary or election, and a statement of any question accompanied by the words “Yes” and “No” are printed. Minn. Stat. § 206.90, subd. 6. Minn. Stat. § 204B.36, subd. 1. Minn. R. 8250.1810. When using an optical scan voting system, all offices and questions appear on the same ballot. The ballot must be printed in black ink on white paper except those marks not to be read by the automatic tabulating equipment may be printed in another color ink. 21