01-11-1999 Council Packet - Laserfiche WebLink

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7 TO; Mayor and City Council FROM; Ron Moorse, City Administrator DATE; January 8, 1999 JAN 1 1 1999 I y uh uhunu SUBJECT; Recommended Method and Communication Channels for Addressing Concerns Raised by City Employees Regarding the Administration of the City There has recently been discussion at both the staff level and the Council level regarding the proper method and communication channels for addressing concerns raised by City employees regarding the administration of the City. The existing City ordinances and policies that provide guidance regarding this issue are attached, and are as follows: 1. Ordinance No. 18, 2nd Series, Section 2.06 - City Administrator. 2. The City's Administrative Policy - Section 102. Ordinance No. 18 indicates that the City Administrator shall be the chief administrative officer of the City and shall have the responsibility and authority to properly administer all affairs of the City. The ordinance also indicates the City Administrator will supervise the administration of all Departments. The ordinance also indicates that no member of the Council shall in any manner interfere with or pre'-ent the City Administrator from exercising the Administrator ’s o-vn judgement in the administration of the City. Except for the purpose of inquiry, no member of the Council shall deal with or exercise control over the administration of the City, and no member shall give orders to any Department Head or employee of the City, either publicly or privately except through a majority vote of the Council. The City's Administrative Policy indicates that the Administrator, with the concurrence of the Council, shall appoint Department Heads who shall be responsible and accountable to the Administrator. All personnel shall be responsible and accountable to the Administrator. Based on the guidance provided by the City Ordinance and Administrative Policy, the following is the recommended method for addressing concerns raised by City employees. 1. All matters related to h administration of the City shall go through the chain of command. It is imp nt the chain of command is followed to ensure the proper staff are aware of the matter, and have an opportunity to address the matter. In this way the matter can be resolved by the closest to both the problem and the solution. A. The employee first brings the concern to the immediate supervisor. If the employee is not satisfied with the response by the immediate supervisor, the employee notifies the immediate supervisor that the employee wants to take the matter to the Department Head. The employee then brings the matter to the Department Head. >Mien an employee brings an issue in writing to a