11-12-2024 CC Agenda Packet - Laserfiche WebLink

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Date: November 12, 2024 Item: 18 Presenter: Adam Edwards, City Administrator / Engineer Section: Public Safety Report Title: Long Lake Fire Department Fire Truck Purchase / 2025 CIP Approval. 1.Purpose: The purpose of this item is to approve the proposed Long Lake Fire Department (LLFD) 2025 Capital Improvement Plan (CIP) and approve the procurement of a new Brush-Medical Response Utility vehicle. 2.Background: The City of Long Lake submitted the LLFD CIP for 2025. This submission added a Brush- Medical Response vehicle for purchase in 2025. The vehicle will be used to provide service to the city of Orono during 2025. The vehicle will replace Utility 11 (U11) which has been in service since 1999 and is beyond its recommended useful life. The City of Long Lake did place the vehicle on order earlier this year and as of the last FAB meeting was expecting it to be delivered by the end of the year. The addition of such a large capital outlay in the closing year of the contract combined with a failure of negotiations to gain agreement from Long Lake on the post contract disposition of existing capital equipment1 does create ambiguity for Orono's long term return on investment. When this version of the LLFD CIP was presented to the Fire Advisory Board (FAB), the Orono FAB members expressed and willingness to support the approval of the CIP if the City of Long Lake would formally commit to purchasing Orono's portion of the vehicle at the end of the current fire service contact. At their September 17, 2024 meeting the Long Lake Council did vote to indicate their willingness to do so. Below is an excerpt from their meeting minutes on the subject. Council member Dyvik reported that at the last Fire Advisory Board meeting, the Board had discussed inclusion of the utility/rescue truck on the CIP. They had communicated with the Board that it had been a need for a number of years, the vehicle had already been ordered, and they had asked if all three cities would participate in that purchase per the contract terms. Orono had indicated that they would participate if the City would commit to buying the vehicle back at the end of the contract. A motion was made by Dyvik, seconded by Miner, to communicate to the City of Orono that Long Lake would buy the utility/rescue truck outright at the end of the current fire services agreement/contract. Ayes: all. (https://mccmeetings.blob.core.usgovcloudapi.net/longlakemn-pubu/MEET-Minutes- d6ea2217a8df48e1bf316d7ee36939c3.pdf see page 20.) The City of Long Lake has expressed a need to this vehicle to mee the long term/ post contract needs of their city. The City of Orono has made purchase order for the same type of equipment to meet its long term fire needs. 1The 2002fire service contract gives the city of Long Lake first right of refusal to purchase the other contract cities' owners interest in existing equipment at the original amount funded by that city. AGENDA ITEM 194