10-28-2024 CC Agenda Packet - Laserfiche WebLink

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10 Donation Garden Park Master Plan: Appendix 11 Date: February 6, 2024 Item: 2 Presenter: Josh Lemons, Parks & Golf Superintendent Section: Staff Report Title: Pickleball Masterplan 1.Purpose: The purpose of the action item is to seek a recommendation from the Park Commission to adopt the Pickleball Masterplan. 2.Background: In 2021, a number of residents requested that the Park Commission explore the possibilities of adding pickleball into the Orono parks system. The Park Commission formed a sub-committee to explore ideal locations where outdoor pickleball could be introduced while meeting some basic requirements. An early proposed location was at the Orono Golf Course. After further consideration, the Park Commission decided to explore alternative locations. Within the last year, the sub-committee and staff have proposed that pickleball be added to the property behind Fire Station #1. This site also hosts The Donation Garden. The property behind the fire station is ideal in that it will not displace other activities, it is far enough away from residential areas, and it will provide ample room for courts and parking. 3.Summary: The goal of the design is to focus on the basic minimum requirements set by staff and the Parks Commission. The Parks Commission is recommending nine courts, fencing, sufficient parking, and minimal to no disturbance of The Donation Garden. The design should generally follow the concept drawing. The desire is a cost-conscious approach with a focus on core pickleball amenities. Additional amenities can be reviewed at a later phase if requested. 4.Funding: Funding of the project will be dependent on donations, grants, and some city funds if available. 5.Staff Recommendation: Staff recommends adopting the Pickleball Masterplan and moving to design. During the design phase, there will likely be opportunities for additional input on specific design elements. 6.Park Commission Action Requested: Motion to Recommend Adoption of Pickleball Masterplan AGENDA ITEM Exhibits 2024-01-29 Donation Garden Concept Date: February 12, 2024 Item: 23 Presenter: Josh Lemons, Parks & Golf Superintendent Section: Parks Report Title: Approval of the Pickleball Masterplan 1.Purpose: The purpose of the action item is to seek approval of the Pickleball Masterplan. 2.Background: In 2021, a number of residents requested that Park Commission explore the possibilities of adding pickleball in the the Orono parks system. The Park Commission formed a sub-committee to explore ideal locations where outdoor pickleball could be introduced while meeting some basic requirements. An early proposed location was at the Orono Golf course. After further consideration, the Park Commission decided to explore alternative sites. Within the last year, the sub-committee and staff have proposed that pickleball be added to the city property that also hosts the Donation Garden. This property is ideal in that it will not displace other park activities, it is far enough away from residential areas, and it will provide ample room for courts and parking. The goal of the plan is to focus on basic minimum requirements set by staff and the Parks Commission. The Park Commission has recommended nine courts, fencing, sufficient parking, and avoid disruption to The Donation Garden. The desire is a cost-conscious approach with a focus on core pickleball amenities. Additional amenities can be reviewed at a later phase if needed. The Park Commission voted 7-0 in favor of recommending masterplan to Council. 3.Cost: An Opinion of Probable Cost is provided in Exhibit B. More refined estimates will be developed as part of any future project feasibility and design process. Funding of the project will heavily rely on donations and grants. The Orono Parks Legacy 501c3 is ready to begin to receive donations and to help organize a fundraising campaign for the project if the council approves the masterplan. If the masterplan is approved, staff will begin to pursue grant opportunities. 4.Process: Upon Masterplan Approval Staff will begin to pursue grant opportunities The 501c3 will initiate fundraising opportunities Staff will continue to analyze scope and cost options Design Phase Staff recommends that the design phase begins once the 501c3 gathers 30% of required funds. Staff would bring recommendation to council to begin the design for a project During the design phase specific elements of the project would be refined, cost estimates will be refines and a public input process with respect the design will be undertaken. This phase will be complete upon the completion of design documents, bid solicitation package and 100% of the necessary funding identified. Construction Phase This phase would begin with the award of a contract for the project. AGENDA ITEM Continued on Next Page 89