10-28-2024 CC Agenda Packet - Laserfiche WebLink

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Date: October 28, 2024 Item: 14 Presenter: Maggie Jin, Finance Director Section: Consent Agenda Title: Resignation of Resource Management Technician, Update Job Titles, Descriptions, Recruitment 1.Purpose: The purpose of the agenda item is to gain authorization to accept the resignation of Alicia Johnson, Resource Management Technician, to amend the job descriptions and to begin the recruitment process to fill the Accounting Technician position. 2.Background: a. Alicia Johnson was hired as a part-time employee on December 10, 2019 and hire on full-time as the Municipal Services Support Representative (MSSR) on July 13, 2020. Effectively July 13, 2023, Ms. Johnson was approved and hired as the Resource Management Technician. Ms. Johnson has submitted a letter of resignation. Ms. Johnson has agreed to stay on part-time until January 10, 2025 in order to assist with the year-end processes and training in the new personnel. Her last day as a full-time, benefit eligible employee will be December 13, 2024. The Finance Department would like to thank Ms. Johnson for her contributions to the City of Orono and we wish her all the best in future endeavors. b. The Resource Management Technician serves as the support for the Finance Department and is critical in meeting customer service needs and essential to the Finance department's success and City operations. Staff is recommending amending to the job title to Accounting Technician and will continue with the core focus of Accounts Payable and Utility Billing (accounts receivable). The amended job description will also include remaining accounts receivable function, escrow tracking and following up on unclaimed properties. Upon review, the position will change from Grade 6 to Grade 7. This will not have an impact on the 2025 budget. c. Additionally, staff is seeking an amendment in the Accountant's job title to reflect the responsibilities of human resource functions along with minor additions that the position is already performing. There will be no change in the scoring of this position. d. Both description are attached for review and approval. 3.Recruitment: The selection process for the vacant position will involve advertising the position, application screening, interviewing and background and reference checks. Upon completion of the process, a candidate will be presented to the council for consideration for appointment. The timeline for the process is estimated as follows: When What 29 October 2024 Advertise position 12 November 2024 Review Applications AGENDA ITEM 62