04-23-1990 Council Packet - Laserfiche WebLink

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BOARMAN& ASSOCIATES A K C 111 I I ' 1 U K I I C. I M f r K I N IN rrKIl IK Ml SII.N April 23.1990 Mark Bomhardson City of Oronr P. 0. Box 66 Crystal Bey, MN 56323 RE: Community Outreach Process Dear Mr. Bemhardson: On behalf of Boarmen & Associates, I respectfully submit this additional setvlcss proposal to provide the Community Outreach process for the Orono Municipal Facilities. The overall process Involves a number of work tasks provided by Boarman & Associates to assist the staff and Council in the Outreach Program for the Municipal Facilities pro|ect The various steps that Boarman & Associates will provide are as fc' ' vvs: A. Assistance In the organization a Citizens Advisory Commlnoe B. Preparation and distribution of materials to the comminae C. Work with the committee for 3 to 4 meetings to review all of the facilities worked on to date D. Focus of the Outreach Committee resulting in any recommendation and conclusions to the City CouncU on the Citizens Advisory Committee recommendations and conclusions par the Orono Municipal Faculty plaa B. The preparation of two facility newsletter pieces to be developed as communication effort to the community. The writing and organization of ail photographs, plans, and written materials will be prepared as a part of our firm's service. The City wUl review the layout and final vrrlttert materials for the entire flyer publication. C. The preparation of slide shows, drawings, or models to bo used at meetings or public hearings for communicating the options and directions for the Municipal Facilities plan. D. The Attendance and presentation of project materials at two public hearings. E. The preparation and collection of community wide Input through elthar a written or a phone survey. The phone Survey would Involve contacting a minimum of three hundred homes In Orono. All survey materials would be approved by the City for a speciflo question content and time of taking the survey. All of these above Items are a part of the Boarman & Associates Outreach Program that we have been Involved with on most of our Municipal Projects. The primary goal of the Outreach Program Is to tost the potential project plan Issues with the Citizens Advisory Group and then secondly through the public hearing of the survey process to ascertain a community wide understanding of the project, Ks costs, and Its best direction. For this Outreach Program, as stated In our earlier proposals we would provide this service at a maximum cost of $1500.00. This fee would be billed on hourly basis at our stated rates. This maximum fee would Include all professional services to provide the Outreach program as outlined above It would not include printing or materials for various Items stated abova These would be billed at direct cost to the Firm without a mark-up. 22; NOM.'I 2nd Slr»ei .Miniieaooli, Mini't'sol.i 55401 612-3.1 9*3752