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Page 131 of 150 <br />b. Ensure that all City purchasing procedures are followed, including guidelines with <br />respect to quotations and bids. <br />c. Ensure that the card is used only for legitimate City business expenditures in <br />accordance with the cardholder’s job duties. <br />d. Ensure that no one else uses the card unless specifically authorized by the card holder. <br />e. Maintain all supporting documentation associated with credit card purchases (receipts, <br />confirmations, purchase orders, etc.) with expenditures properly coded and approved <br />by the department. <br />f. Submit credit card form and documentations in a timely manner to the Finance <br />Department for payment processing. <br />g. Surrender the credit card to Finance Department upon separation from the City of <br />Orono. <br />h. Any personal charges made inadvertently must be reimbursed to the City at the time <br />the documentation is submitted to the Finance Department. <br /> <br />6. Administration. Credit limits will be established by the Finance Director for each cardholder <br />on an individual basis and will be programmed into the card. Cash withdrawals will not be <br />allowed with the cards. The employee shall be personally responsible financially for any <br />improper or unauthorized use of the credit card, as specified in Minnesota Minn. Stat.utes § <br />471.382. The Finance Department will administer the issuance of cards and compliance with the <br />above policies and procedures. Policy violations will result in the cancellation of an individual <br />card. Intentional or negligent misuse of a City credit card will subject the employee to <br />disciplinary action, up to and including dismissal, and/or garnishment of wages if necessary to <br />recover City funds. Cards must be returned to the City at the time of separation. <br />190