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Page 106 of 150 <br />IT Devicse Policy and Acknowledgement Form <br /> <br />1. Purpose <br />These guidelines pertain to City staff and Council Members who are issued a device purchased <br />by the city. The purpose of these guidelines is to outline the responsibilities and care required for <br />city-issued laptops, iPad or tablet devices. <br /> <br />The devices are intended to be utilized by City staff and Council Members for the purpose of <br />enhancing meeting workflow, reducing the use of paper agenda packet materials, improving staff <br />efficiency, and to improve the timeliness of Council, staff and resident communication. <br /> <br />2. Authorized Use <br />Issued devices are intended for conducting City business. The city does not maintain loaner <br />devices, so users will be responsible for conducting meetings without a device in the event of a <br />lost or misplaced device. In addition, the user must adhere and are subject to the following: <br /> <br /> Devices shall be maintained in a suitably charged state during work <br />hours. Inappropriate media may not be used as a screensaver or <br />background photo. Devices will be secured with a minimum eight (8) <br />digit numeric pass code. Sound shall be muted at all times unless needed <br />for instructional purposes. <br /> Personally-owned music, games and apps may only be present on city-issued device <br />when using a personal application store account. <br /> In case a device is restored to its original condition, the user is responsible for restoring <br />any personal content. <br /> City IT department is not responsible for backing up personal related content. <br /> Users may save work locally on the device. It is strongly recommended that users <br />utilize the city-designated online storage technology. <br /> Information stored on the iPad or tablet device could be classified as public, private, or <br />other data and is governed by the Minnesota Government Data Practices Act (MN Statute <br />Chapter 13) and must be treated accordingly. <br /> City staff and Council Members should retain information stored on the iPad or tablet <br />device in keeping with city policies and procedures per the General Records Retention <br />Schedule. <br /> <br />3. Personal/Home Use <br />The, laptop, iPad or tablet device is a powerful computing tool. City-issued devices may be <br />taken home provided the use is consistent with the City’s mission, does not interfere with or <br />negatively <br /> impact any other person’s or entity’s rights and work and/or learning environment, and does not <br />conflict with any law. Failure to adhere to the policy shall result in the revocation of such use <br />privilege. <br /> <br />Installation of applications is limited to applications that are consistent with the terms listed in <br />this policy and are available through the application store. Installation of additional applications <br />shall be at the sole expense of the user, utilizing their personal application store account. <br />165