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Page 64 of 150 <br />Section 21.07 Electronic Calendars. <br />A shared calendar environment is provided as part of the City’s email software program. All employees <br />are required to keep their electronic calendar up to date and, at a minimum, must grant all staff the <br />ability to view their calendar. <br /> <br />Section 21.08 Personal Devices. <br />Employees may choose to use their own equipment to read or compose email or other City data as <br />governed in this policy. Employees understand that by connecting their personal equipment to the <br />City’s email server, their personal devices could be searched during an e-discovery or other court- <br />ordered scenarios, and agree to grant access to their personal devices should such a situation arise. <br /> <br />Section 21.09 Security. <br />Passwords: Employees are responsible for maintaining computer/network passwords and must adhere <br />to these guidelines: <br /> Password requirement will be established according to best industry practice and may be changed <br />as necessary, as determined by the Information Technology Staff. <br /> Employees must change passwords when prompted. <br /> Passwords should not be shared or told to other staff. If it is necessary to access an employee’s <br />computer when he or she is absent, contact your supervisor or the department head; Information <br />Technology Staff will not provide access to staff accounts without approval of the Department <br />Head. <br /> Passwords should not be stored in any location on or near the computer, or stored electronically <br />such as in a cell phone or other mobile device. <br />Network access: Non-City-owned computer equipment used in the City’s building should only use <br />the wireless connection to the Internet. Under no circumstances should any non-City-owned equipment <br />be connected to the City’s computer network via a network cable. <br /> <br />Personal computer equipment may not be connected to the City’s network without prior approval of <br />the Information Technology Staff. Personal equipment may be subject to password requirements or other <br />electronic security measures as determined by the Information Technology Staff. <br /> <br />Remote Access to the Network: Examples of remote access include, but are not limited to: Outlook <br />Web Access (web mail), virtual private network (VPN), Windows Remote Desktop, and Windows <br />Terminal Server connections. While connected to City computer resources remotely, all aspects of the <br />City’s Computer Use Policy will apply, including the following: <br /> Remote access to the City’s network requires a request from a supervisor and approval from the <br />Information Technology Staff. Remote access privileges may be revoked at any time by an <br />employee’s Department Head. <br /> If remote access is from a non-City-owned computer, updated anti-virus software must be installed <br />and operational on the computer equipment, and all critical operating system updates must be <br />installed prior to connecting to the City network remotely. Failure to comply could result in the <br />termination of remote access privileges. <br /> Recreational use of remote connections to the City’s network is strictly forbidden. An example of <br />this would be a family member utilizing the City’s cellular connection to visit websites. <br /> Private or confidential data should not be transmitted over an unsecured wireless connection. <br />Wireless connections are not secure and could pose a security risk if used to transmit City <br />passwords or private data while connecting to City resources. Wireless connections include those <br />over cellular networks and wireless access points, regardless of the technology used to connect. <br />123