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mmm r'r-Tyr&;.oa(a;LSi *'■r and City Council nin9 Commission MembersE. Bernhardsonp City Administrator ber 30, 1989 (Revised)^gj^^®i^-ities Joint Meeting Counci l/PlanningP.M. - BOX LUNCH - NBDNBSDAY, NOVEMBER 8TH. 1989 COUNCIL CHAMBERSJ to Dorothy if you cannot attend. <br />A. Summary of Comments/City Hall Tour <br />B. Facility Site Analysis 5/10/89 <br />C. Lease Purchase Information, Ehlers <br />Associates <br />D. Proposed Decision Steps <br />E. Potential Funds Available <br />and <br />opportunity for further commentary as a follow <br />sign ideas related to the tour or other related <br />discussion of methods to finance a new facilities, <br />status of sites. <br />ision steps and timeframes. <br />As a follow up to^ the tour that was conducted last <br />>roposed another joint meeting of the Council and <br />ission be held. In addition it will provide an <br />discuss other related issues. <br />U£ Ideas and Commentary - Attachment A <br />or tne ideas and commentary that were made durinq summer. ^ <br />6as related to things that were seen on the tour <br />Jther design ideas and commentary that individuals <br />the new facilities which may have been separate <br />are appreciated. These ideas could include both <br />as far as structure, materials, flow patterns and <br />with external ideas for design materials, ^raes etc* <br />■■ > vfS. ' ^ 'mR-K. .., <br />te; ..,v .\ <br />m^r.m <br />•■••:. •. * •■; ■ • TJTS <br />'IV-{ : V : ' : V-.:. i V*-y' •. A v '' ' v /. • ■: Y' ' ‘ <br />mm <br />Mmx <br />rv <br />::k4r:mm <br />if»'b. ■&*' <br />i: v®«iA.Immm <br />m <br />mm &■■?”*•■ ^ mi mmm 4: ■ •■■ <br />pm-•V"y-.- jr T’.-a' ■ '■ • '.i. “'’Nl'' • . "'v'.i.■•• ^.*£sB8• tik:':- A■ .• • V:• • IV; . i U;.' . ;W^a<:.- Y.V/kM E mmmi-r1777^^ :. i ;'--vv..'v:i!WRijiiiiiialiiMr. David Kroos of Boarraan and Associates will be present at the meeting to deal with this part of the discussion.Issue #2 - Cost Estimates/Quality of Construction - As you may recall Attachment B was presents as a prelude to the tour to give persons an idea of square footage costs of the buildings that were going to be visited. This may or may not provide a guide for the design commentary for ideas for internal and external construction.Issue #3 - Financing Arrangements - If the City chooses to go ahead and construct th^i faci 1 ities there are three methods thatthev could use to finance such construction;A. Cash payment - As noted in Attachment C, the City <br />does have financial fund balances under which it could <br />undertake are approximately three million dollar <br />purchase for a new facilities within its own reserves. <br />The problem is that it would leave the City with on hand <br />cash reserves approaching a minimum for the City <br />organization such as this and it would need to build <br />those back up over the years. This would be <br />particularly problematic for the portion of the General <br />Fund budget that depends on investment income. (A <br />reduction of about $100,000 from $195,000 to $95,000.) <br />B. General Obligation Bonds - While a traditional method <br />of financing, such bonds would require a referendum in <br />order to be utilized for financing such a project. The <br />advantage is that the bond payments can clearly be taken <br />as a special levy apart from the budget. The problem <br />with the approach is that referendums are often decided <br />on issues other than need, such as design or site <br />locations or voter apathy (and particularly in light of <br />tax increases as a result of legislative changes. If <br />this route is undertaken the municipality is at least <br />"politically obligated" to continue the referendum <br />process until one is adopted.) This is an experience <br />that Mound went through in the construction of their <br />Public Works building and they are currently exploring <br />other alternatives with their City Hall expansion. <br />Independence has now voted twice for a new City <br />Hall/Public Works facility and both of those have been <br />defeated. <br />C. Lease Purchase - The basis of this method ^is <br />outiTned”iiTAttachment D. This is an arrangement Uuder <br />which the City can either through an entity of its own <br />creation, a separate public entity or through a private <br />firm have them acquire the land and/or construct the <br />building under a lease arrangement. Failure to pay the <br />lease arrangement he the City forfeit the entire <br />previous lease payments. At the end of the lease period <br />the City then purchases it for a nominal amount ($1.00). <br />i. <br />iiaPEYviiBg <br />■Mm <br />mmi <br />lY-r.vvV>'u>.« <br />n mmKiVVV <br />mm <br />V <br />.Y: Y • ^ Yf f‘Yi'Y’=.. v v/r; ^Y.■: <br />•• -VY - <br />• > / • t. •• ’ <br />Y ’ ^