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ϴͲϱ <br />2.Provide technical assistance to operating departments in preparing grant <br />applications, submitting reports, maintaining records and responding to any audit <br />or information requests from granting agencies. <br />3.Upon approval by City Council, increase revenues and expenditure appropriations. <br />4.Coordinate the accounting and recording for all receipts and disbursements related <br />to the grant. Finance will determine setup and maintain the most appropriate <br />method(s) of accounting for grants in the financial system. <br />5.To ensure proper coding of the grant(s), the Accountant will receive general ledger <br />account coding from the Finance Director before posting receipt and expenditure. <br />6.If applicable, Finance will create an invoice to the grantor per the operating <br />department’s request. <br />7.Provide technical support to the operating departments preparing and submitting <br />request for funds, drawdowns, advances, financial performance reports, close out, <br />etc. <br />8.Schedule Single Audit and coordinate preparation and distribution of single audit <br />reports. <br />OOther Departments <br />Provides assistance to the managing department as identified during the grant <br />application and award process. <br />8-6. SINGLE AUDIT ACT REQUIREMENT <br />Background <br />The City is subject to the financial and compliance requirements of the Single Audit Act <br />of 1984, amended in 1996, which is applicable to all local and state governments <br />expending more than $750,000 in federal financial assistance during a fiscal year. The <br />purpose of the Act is to: <br />1.Improve the financial management and accountability of state and local <br />governments with respect to federal financial assistance programs. <br />2.Establish uniform requirements for audits of federal grants. <br />3.Promote efficient and effective use of audit resources. <br />4.Assure that federal departments and agencies rely upon and use audit work <br />performed during a single audit rather than performing the audit work themselves. <br />Under this Act, federal grants are included under an inclusive single audit program that <br />is incorporated into the City's annual audit and financial report preparation process. <br />During the audit, tests are made to determine the adequacy of the internal control <br />structure, including that portion related to federal financial assistance programs, as <br />well as to determine that the City has complied with applicable laws and regulations. <br />7