05-13-2024 CC Agenda Packet - Laserfiche WebLink

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Meeting Procedure City Council meetings are the forum for the City Council to conduct the city’s business. The mayor is the presiding officer and responsible for the orderly conduct of the meeting. •Call to Order: The mayor officially opens the meeting, signaling the beginning of business. The mayor establishes a quorum, members are present to conduct official business. •Approval of Agenda and the Consent Agenda: Council members vote to approve the agenda for the meeting and approve in one motion those items on the consent agenda. •Regular Agenda Items: Introduction and discussion of new items for council consideration.Council members vote on resolutions, ordinances, and other motions as appropriate. •Reports by Staff: Staff members provide reports or updates on relevant matters. •Public Comments: Time for the public to address the council. •Reports by Council: Council provides reports or updates on relevant matters. •Adjournment: The presiding officer officially closes the meeting, indicating the end of business. Public Participation in Meetings City Council meetings are open to the public pursuant to the Minnesota Open Meeting Law. Comments from the public are appropriate during public hearings and during public comment periods or on specific agenda items if requested by the mayor. Request of the Mayor: The Mayor may request members of the public to participate in further discussion on agenda items and will call on you. Public Comment allows members of the public to address the council on any topic. The mayor will start with residents and then proceed to non-residents. Please raise your hand and the mayor will call you to the podium and request you state your name and address for the record. Your remarks will be limited to 3 minutes but you may always follow up after a meeting with any member of council or staff. The role of the council is to listen only. It is not a designated forum for dialogue. It is the role of the Mayor to ensure time limits are adhered to. Meeting Decorum All who attend the meeting are asked to observe the following guidelines to ensure business meetings are orderly and productive for everyone. Respectful Conduct: Participants are expected to treat each other with respect and courtesy Listening Attentively: Attendees should listen attentively to speakers without interruption. Please silence electronics. Addressing the Chair: Speakers should address their comments to the Mayor and avoid engaging in side conversations that may distract from the proceedings. No Personal Attacks: Criticism of ideas is acceptable, but attacks against individuals are not tolerated. It is the role of the mayor to ensure respectful behavior. Orderly Conduct: Attendees are expected to maintain order and refrain from disruptive behavior, such as shouting, heckling, or making excessive noise. Following Agenda: Participants should adhere to the agenda and refrain from introducing unrelated topics during the meeting. Respect for Time: Speakers should be mindful of time, limit their remarks to allow sufficient opportunity for others to speak. It is the role of the mayor to enforce the time. * Disruptive conduct that interrupts, delays, or disturbs the peace and good order of the proceedings of the council is grounds for ejection. The Mayor has the power to remove a member of the public at any time during a meeting if the person is disrupting the meeting from carrying Public Hearings: Holding formal hearings to gather public input on specific issues or proposed policies, with opportunities for public testimony and discussion. Land use related public hearings are held by the Planning Commission the 3rd Monday of the month. Advance Written Communication: Interested individuals should send comments in advance allowing for comments to be added to the packets. Please contact the staff lead in advance 230