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Item No.: 1 Date: December 11, 2023 <br />Presenter: Adam Edwards <br />City Administrator <br />Agenda <br />Section: <br />Work Session Item <br /> <br /> <br />Item Description: Community Surveys <br /> <br />1.Purpose: <br />The purpose of this item is to provide information on Community Surveys. <br />2.Background/Summary: <br />A. Background. Community Surveys are one of many tools that municipalities can use to solicit <br />input or feedback. Community surveys can be broad or narrow in scope depending on the purpose <br />of the survey. Surveys are one of the techniques along with public comment, focus groups and <br />public meetings at the Consult level within the public participation spectrum. At this level of the <br />spectrum the public participation goal is to obtain public feedback on analysis, alternatives and/or <br />decisions. Surveys are a tool often used as part of comprehensive plan development, master <br />planning, and parks planning. The last comprehensive survey Orono conducted was in 2017 as <br />part of the Comprehensive plan update process. <br />https://mn-orono2.civicplus.com/DocumentCenter/View/1659/Chapter-5-Implementation . <br />The City has also conducted numerous surveys as part of parks planning activities in recent years. <br />Many of our neighboring cities will conduct community wide quality of life surveys on a <br />reoccurring basis, every 2/3/4 years. An example can be found here. <br />https://www.wayzata.org/803/Quality-of-Life-Survey-2022. <br />B. Public Participation Spectrum. Surveys are but one tool in the public participation toolbox. <br />First the city must determine a framework for the public participation / input necessary for the <br />decisions being considered. The levels of public participation can generally be broken down into <br />five goal-based levels. The table below provides an illustration of this along with suggested <br />techniques or tools best suited the particular level. <br />Public <br />Participation <br />Goal <br />Description Decision Basis Tool/ Technique <br />Examples <br />Inform <br />To provide the public with <br />balanced and objective <br />information to assist them in <br />understanding the problem, <br />alternatives, opportunities and/or <br />solutions. <br />Decision by vested <br />power alone <br />- Fact Sheets <br />- Website <br />- Social media posts <br />- Press releases <br />AGENDA ITEM <br /> <br /> <br />2