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f: <br />i <br />COUMaiMSIM <br />REQUEST FOR COUNCIL ACTION NOV ? 8 1^94 <br />DATEffl3CAfbBR0MS94 <br />ITEM NO: / / <br />Department Approval: <br />Name Ron Moone <br />Title City Administrator <br />Administrator Reviewed: <br />iA <br />Agenda Section: <br />City Administraton <br />Report <br />Item Description: <br />Purchase and Instailation of Faciiities Items <br />In a memo to the Council dated October 19. 1994 (attached) Council was advised <br />regarding several facilities items recommended to be addressed before winter. These included <br />an air exchanger in the Council Chambers, heat tape on the gutters above the public works <br />entry, a light standard in the police parking lot and plug-ins for the police squads. <br />Cnuncil Chambers <br />The architect ’s engineer, after reviewing the building plans, determined that the existing <br />equipment may not be providing the amount and type of air flow they were planned to provide. <br />He suggested an air flow balancing contractor be directed to measure the current level of air <br />flow and try to re-balance the air flow to match the building plans. This could potemially solve <br />a large part of the problem. If this is not successful, we will proceed with the air exchange <br />option. <br />nthgr Item* <br />Suff has contacted vendon regarding the beat tape, plug-im and light sundard. Although one <br />vendor has be will provide a price quote for these items in time for the NovembCT 28ih <br />Council meeting, suff will not have price quotes from the other vendon in time for the meeting. <br />The price quote to be received on Monday should tell us whether the initial cost estimates were <br />accurate. If it appean the cost estimates are accurate, suff requests that the Council authorize <br />moving ahead with the three items after receipt of all price quotes, using the lowest cost <br />qualified vendor. It is importam to move ahead with these items as soon as possible rather than <br />waiting for the December 12 Council meeting. The cost estimates are as follows: <br />1 Plug-ins for police squads <br />Light sundard in police parking Itn <br />Heat tape for public works entry <br />Toul <br />COUNCIL ACTION REQUESTED: <br />SIJ <br />SI.500.00 <br />SI.000.00 <br />$3.5 <br />Motion to authorize suff to select the lowest cost qualified vendor for the purchase and <br />installation of a police parking lot light standard, plug-ins for police squads and h^ tape for the <br />public works entry at an estimated cost $3,500.00, to be funded from the buildup fund.