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AGENDA ITEM <br /> <br />Prepared By: J. Lemons Reviewed By: NJD Approved By: <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />1. Purpose. The purpose of the agenda item is to seek approval to use contingency funds in the event <br />that sponsorships will not cover the expenses of the Tree Lighting Event. <br /> <br />2. Background / Summary. The majority of expenses for the Tree Lighting Event are covered through <br />sponsorships and donations. Some of the expenses that are covered include the fireworks, food, firewood, <br />grilling services, etc. If the different items are not able to be sponsored, the city has used contingency <br />funding to cover the remaining balance. The fireworks and food have mostly been covered through <br />donations in previous years and any deficits have been provided by the city through contingency funds. <br />The estimated costs of the event are listed in the chart below. If no sponsorships came in for the event, <br />the contingency fund has a sufficient balance to cover the expenses. <br /> <br />Items Estimated Cost <br />Fireworks $10,000 <br />Food and other miscellaneous items $ 2,000 <br />TOTAL $12,000 <br /> <br />3. Staff Recommendation. Staff recommends authorizing the use of contingency funds to cover <br />expenses, in the event of sponsorships not being sufficient to host the community event. <br /> <br />COUNCIL ACTION REQUESTED <br />Motion to approve the use of contingency funds to cover any deficit of sponsorships for the Tree Lighting <br />Event. <br /> <br /> <br /> <br />Item No.: 16 Date: November 13, 2023 <br />Item Description: Tree Lighting Event Funding <br />Presenter: Joshua Lemons <br />Parks and Golf Superintendent <br />Agenda <br />Section: <br />Consent Agenda