10-09-2023 Council Packet - Laserfiche WebLink

Home Browse Search

AGENDA ITEM Prepared By: JVE Reviewed By: AMC Approved By: 1. Purpose. The purpose of the action item is to authorize staff to convene the paid-on-call firefighters together for the purpose of creating a fire relief association. 2. Background. The Council approved the creation of a municipal fire department. The hiring of paid- on-call firefighters allows for the formation of the fire relief association for the purpose of overseeing the pensions of the paid-on-call firefighters. 3. Fire Relief Association. The hiring of 8 paid-on-call firefighters allows the opportunity to select a relief association board and to begin the process of the creation of a fire relief association. The relief board is made up of 6 paid-on-call firefighters along with 3 ex-officio members. The ex-officio members are the fire chief, city administrator and the mayor. The board along with the other paid-on-call firefighters are able to determine their type of pension benefit. They will then have to file by-laws with the Minnesota State Auditor’s Office and complete an investment policy. They will also have to complete articles of incorporation for a non-profit and file them with the Minnesota Secretary of State’s Office. The relief board should be selected by December 1st, the by-laws and articles of incorporation should be filed by March 1, 2024. Once drafted the bylaws and articles of incorporation will be brought to council for approval. 4. Staff Recommendation. Staff recommends that the Council authorize staff to begin the creation of a fire relief association to support Orono Firefighters. COUNCIL ACTION REQUESTED Motion to direct staff to begin the process to create a fire relief association. Item No.: 19 Date: October 9, 2023 Item Description: Initiation of a fire relief association Presenter: James Van Eyll Fire Chief Agenda Section: Fire Report