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MINUTES OF THE REGULAR ORONO CITY COUNCIL <br />MEETING HELD ON APRIL 10,1995 <br />(#14 - Information System Study Recommendation - Continued) <br />Callahan asked about the costs involved in this undertaking Moorse reported on the <br />initial cost for the purchase of hardware and software and software for financial and <br />ac ounting and permit svstems There would be a one-time cost of S46.946 with total <br />net additional costs for i995 of approximately $50,230 The cost of operating includes <br />depreciation and payback The schedule to repay the Improvement and Equipment <br />Oiiiay Fund is five years <br />Hurt asked whv employ ees will receive higher salaries Moorse reported that the in- <br />house responsibilities will increase with requiring employees to operate the system. <br />These costs will only be incurred once the responsibilities exceed those presently <br />incurred The SI 1,000 salary adjustments projected for l99o are for an increase ot about <br />I0*/'o which includes a 4-5% step increase This applies to employees Lin Vee, Chris <br />Miller, and John Olson Hurt commented on the need to replace the LOGIS system but <br />did not wish to commit at this time to salary increases. Moorse said e.xtemal and internal <br />analysis would be done before any salaries were raised. <br />Staff reported having visited several sites, which use the Fund Balance System and the <br />Banyon Data System The Banyon System was found to have lower operating costs, and <br />as a local company, Suff felt they would receive a higher de^ee of service for future <br />needs Other representatives of same size cities were asked if they were satisified with <br />Banyon, and all reports were positive. <br />Goetten asked if the system was expandable, which Staff reported having the control to <br />add new systems. <br />Hurt asked why the police department was not included in this change. Moorse said it <br />would require the employees to become familiar with the police record software. Staff <br />will analvze this possibility but is not part of this system change. <br />labbour asked about where the hardware was coming from. Staff reported that Banyon <br />has hardware as weU as software. Microage ’s specialty is installing systems and had given <br />a lower bid. <br />It was noted that a fiber optic line did run to the Public Works Department.