04-08-1996 Council Packet - Laserfiche WebLink

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■rftexpertise throughout the organization. They have ■ Jcen on substantial increased responsibilities which has triggered the formal process of re-evaluating their positions to determine their proper grade in the city’s compensation system. Re-Evaluation Process The re-evaluation of the Assistant Finance Director and Senior Accounting Clerk positions has now been completed. The re-evaluation of the Deputy City Clerk position is in-process. The re-evaluation process involves the generation of a very detailed job description, which identifies all duties and the level of knowledge, skill and responsibility inherent in those duties. Both positions have been substantially redefined to reflect the level of skills and responsibilities that meet a set of priority needs that have been unmet in the organization, and to reflect the level at which both positions are currently operating. The detailed Job description is then evaluated using a Job evaluation process through Personnel Decisions Inc., a compensation consulting firm. The result of the evaluation process is the generation of a Job value for each position. This value is then compared to the value of all other positions in the organization for the purpose of determining wh^re the position is to be placed in the city’s compensation system relative to all other city positions. I have attached a chart showing the Job value ranges and pay grades for all city positions. The Job values range from 45 to 120. The result of the re-evaluation process is that the Senior Accounting Clerk position has increased from a value of 57 to a value of 75. The Assistant Finance Director position has increased from a value of 66 to a value of 78. These new values place both positions into grouping 8 with a Job value range of 74 to 78. Assistant Finance Director Position Re-Evaluation The Assistant Finance Director has been able to take on significant additional responsibilities in the accounting area as well as the MIS area. He is serving now as the city’s MIS Coordinator, providing technical assistance and training to individuals and departments regarding personal computers. He has also developed MIS plans which included the conversion to an in-house financial system and currently involve the conversion of the Police records system to an in-house system, including the installation of a local area network. Senior Accounting Clerk Re-Evaluation The Senior Accounting Clerk has also been able to take on significant additional responsibilities due to his substantial e.xpenise in accounting and personal computers, his high level of general administrative abilities and a substantial increase in the efficiency with which he is able to carry out the basic duties of the position (payroll and utility billing). The conversion to an in-house financial system has reduced the time required for payroll by 2/3 and has reduced the time required for the utility billing function by 3/4. Most recently, due to his e.xperience working with municipal water and sewer utility operations, the Senior Accounting Clerk was asked to assist the Public Works Superintendent in organizing the water and sewer records and information flow to ensure all required reporting and record keeping was being properly accomplished. While meeting with the Public Works Director and