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iMINUTES OF THE REGULAR ORONO CITY COUNCIL <br />MEETING HELD ON MARCH 11,1996 <br />(#15 - Police Records System Replacement - Continued) <br />Kelley asked why two different networks were necessary. Moorse said one reason was <br />to maintain the confidentiality for the police department data. Moorse said the server <br />was the high cost item, and the existing server would not work for both systems. <br />Jabbour asked Moorse to check to see ii there is any discount on the cost of software <br />with the current use of some of the programs already within the City ’s computer system <br />Kelle>' asked how he can be reassured that this is the best system for the department. <br />Moorse reported that Chris Miller has worked with several systems at a number of <br />agencies and has worked with network providers to obtain the best price and best system. <br />Ke'.ey asked how the budgeted costs compare with the actual costs of the finance <br />department's system. Moorse said the actual costs have come in at less than what was <br />budgeted. <br />Jabbour asked how the software was chosen and if any generic software was considered. <br />Moorse said Staff obtained several price quotes. When the purchase of the server was <br />made. Staff looked at the reliability factor. <br />Goetten noted that although the system replacement was not in the current budget, the <br />Council did talk about bringing the departments systems together. <br />Moorse reported that the $42,000 up front cost would result in a $70,000 savings over <br />10 years This reflects the cost to maintain and depreciation. Staff has been conservative <br />with their estimations as they have considered the need for the computer to be replaced in <br />a three year time period. <br />Kelley moved, Goetten seconded, to approve the installation of a local area network in <br />the police department along with the upgrade of four personal computers, and the <br />installation of the LEADRS police records system on the network, at a cost of $42,000. <br />This amount is to be borrowed from the Improvement and Equipment Outlay Fund to be <br />paid back in installments of $8,350 over a five year period beginning in 1997. Vote; <br />Ayes 3, Nays 0. <br />(#16) USE OF RECYCLING COMMISSION BUDGET RESERVES <br />Moorse reported on the update report by Amelia Kroeger, Coordinator of the West <br />Hennepin Recycling Commission. A cost ieduction in the budget has resulted in a <br />$15,000 budget reserve, of which $6,000 is Orono's share There has been a number of <br />ideas how this money could be used. One option is to reduce shares Kroeger suggests <br />setting aside the reserve for when the County's recy cling grant expires in 1999.