08-28-2023 Council Packet - Laserfiche WebLink

Home Browse Search

AGENDA ITEM Prepared By: Reviewed By: AMC Approved By: 1. Purpose. The purpose of this action item is gain council approval for the attached contract for Architectural services. 2. Background. In 2022 the city completes a facility future use study for the existing/old public works facility. The study looked at use of the facility for either a fire station or a recreation facility. A copy of the study results is at Exhibit A. As part of the Fire Needs Assessment staff analyzed potential facilities needs to support the future fire department using the existing fire stations. Resolution 7375 directed staff to solicit design proposals for remodeling the old public works facility for potential use as a fire station and a facility study on the existing stations. Staff solicited a proposal for Oertel Architects, the design firm for our new public works facility and author of the future facility study. Their proposal is at Exhibit B is soliciting proposals for facilities studies of the exiting stations. Current litigation may hamper access to exiting facilities to complete the studies. At the July 24th, 2023 Meeting Council directed staff engage with Oertel Architects to provide architectural services for a design proposal to remodel the old public works as a temporary fire station. 3. Costs. Oertel provided a draft contract for architectural services for the remodel of the public works building. This is based on their original proposal for design services for the building to be a permanent fire facility but we will manage the contract by authorizing it in phases. Work Cost Schematic Design Phase $ 35,414.40 Total Cost of architect services if project proceeds to a full $3.3M remodel $ 295,120.00 4. Funding. The Facilities bonding included $3,000,000 for potential fire facilities. 5. Staff Recommendation. I recommend approval of the attached contract and authorization of the Schematic design phase. During this phase we will determine the needs for the facility to be used as a temporary fire station. We will also be able if necessary to analyze the needs for any temporary facility needs in the Navarre area during this phase. COUNCIL ACTION REQUESTED Move to approve the contract with Oertel at Exhibit A authorizing work associated with the Schematic Design Phase. Exhibits A. Draft Contract with Oertel Item No.: 10 Date: July 24, 2023 Item Description: Old Public Works Facility Remodel (23-044) - Architect Contract Presenter: Adam T. Edwards, P.E. City Engineer Agenda Section: Consent Agenda