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AGENDA ITEM <br />Prepared By: JVE Reviewed By: Approved By: <br />1.Purpose. The purpose of this action item is to gain approval to purchase a new tanker/tender which <br />could be a shared truck with public works and parks. <br />2.Background. Council gave staff direction to work with the City of Long Lake to purchase one of the <br />existing two tankers or obtain quotes for a tanker/tender. The City of Long Lake is not willing at this <br />time to sell either of the existing tankers. Staffed reached out to a few different vendors to obtain quotes. <br />We are looking at new because this vehicle could be shared with public works and other City <br />Departments. This vehicle will be used by the fire department in areas that don’t have a municipal water <br />supply. <br />3.Equipment Description. The tanker/tender is a multipurpose response vehicle based on a <br />commercial chassis. In particular the vehicle provides the department with water carrying capabilities. <br />4.Cost. The city received 3 quotes listed in the table below. The recommended proposal is for <br />$336,598 from Midwest Fire and outfitting cost of $75,000. <br />5.Funding. This purchase will be funded through the Fire Capital Fund, the Sewer Capital Fund and <br />the Storm Water Fund. Each fund will share in the amount. The item was listed in the CIP from the Fire <br />Needs Assessment for $26,261, based on being able to purchase an existing tanker from City of Long <br />Lake, in 2024 and $360,000 in 2026. The Public works CIP had theirs’s being replaced in 2025 for <br />$300,000. This item could be financed over a period of time. <br />6.Staff Recommendation. I recommend approval of the proposal/ quote from Midwest Fire for <br />$336,598 and Equipment for $75,000 for a total cost of $411,598. The deliver time for this stock unit is <br />early in 2024, which fits our timeline for responded to calls in the Station 2 call area starting July 1,2024. <br />COUNCIL ACTION REQUESTED <br />Motion to approve the purchase of Tanker/Tender from Midwest Fire for $336,598 and Equipment <br />$74,601 for a total cost of $411,598 for use by the Orono Fire Department and other departments within <br />the City of Orono. And to authorize staff to obtain a competitive proposal using a selective RFP for lease <br />proposal. <br />Exhibits <br />A.Midwest Fire Stock Quote Package <br />B.Fire Safety USA Quote Package <br />Item No.: 19 Date: August 28, 2023 <br />Item Description: Authorization to Purchase New Tanker/Tender <br />Presenter: James Van Eyll <br />Fire Chief <br />Agenda <br />Section: <br />Fire Department <br />Proposal Company Cost Total Cost <br />w/Outfitting <br />Delivery <br />Midwest Fire – Stock Unit Midwest Fire $336,598 $411,598 8 months <br />Fire Safety USA Fire Safety <br />USA <br />$285,000 $360,000 12 months <br />Midwest Fire Midwest Fie $329,898 $404,898 18 months <br />Outfitting of <br />Tanker/Tender <br />Various <br />Vendors <br />$75,000 NA Varies