04-14-1997 Council Packet - Laserfiche WebLink

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!•COUNCIL MEETING REQUEST FOR COUNCIL ACTION APR 1 4 1997 CITY OF ORONO Date: April 11,1997 Item No.: tr>-t Department Approval: Administrator Approval: Name: Michael P. GafTron ' Title: Asst. Planning & Zoning Administrator Agenda Section: City Administrator • Item Description:North Long Lake / Long Lake Country Club Sewer Projects: - Set Assessment Hearing Date - City Contribution Recommendation - Establish Assessment Policy Attacliments:- Resolution Declaring Cost To Be Assessed And Ordering Preparation of Proposed Assessment - Resolution Setting Assessment Hearing Hearing Date The Long Lake sewer project will require most of the 1997 construction season to complete, and the earliest possible start date should be attempted, hence the assessment hearing should be held at the earliest practical date. The bid opening is set for April 22. In the past, the City has not mailed assessment hearing notices to property owners until the actual bid amount is known. However, if the required 14-day notice is not mailed/published until after the bid opening, the earliest practical hearing date would be approximately May 15. The 30-day appeal period brings us to mid-June, with a construction start likely no sooner than the second week in July. It is possible to gain two valuable weeks by holding the hearing in early May, which requires the notices to be mailed based on the Engineer's estimated costs rather than actual bid amounts. The attached resolution would establish an assessment hearing date of Tuesday, May 6, 7:00 p.m. City Contribution Determination / Assessment Policy In order that property owners be provided with assessment notices that reflect the City's intended contribution, staff is reconmiending that the City contribute 25% of the Engineers estimate towards this project. This amounts to a City contribution of $262,400. Council had previously discussed a contribution in the range of 25-30%. The Engineer has indicated that he expects the actual bids to be very near the estimates. If the bids come in low', the City contribution might be increased at Council's discretion. If the bids come in high, the City contribution would have to increase to cover the difference.