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i <br />To: <br />From: <br />Greg Gappa, Director of Public Services <br />Jack Brinkhaus, Public Works Supervisor <br />Date:February 6, 1997 <br />Subject: Bid Award - Equipment & Materials Bid 1997 <br />The City of Orono advertised for two successive weeks for street materials and equipment <br />rental, with bid opening at 10:00 A.M. Friday, January 24, 1997. <br />The enclosed tabulation contains a complete accounting of all bids. For comparison <br />purposes I have also included a copy of the 1996 bid tabulation. <br />The accepted low bids for materials are determined by availability and location of <br />materials. Traveling distance to a supplier is considered a cost factor when determining a low bid. <br />When renting equipment with an operator, we are guided by the type, size of equipment, <br />and an hourly rate. It is possible to award the low bid to more than one contractor when <br />considering materials and equipment. In order to stimulate enthusiasm for the following year's <br />work, we make sure to divide the work accordingly among these low bidders. <br />In the event the low bidder is not available, the City reserves the right to purchase from <br />the next alternate. <br />I recommend that the City Council accept the bids as presented for the calendar year 1997.