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REQUEST FOR COUNCIL ACTION DATE: May 26, 2015 ITEM NO: ___________________________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards JML Public Works Director/ Title Public Works Director/City Engineer City Engineer’s Report ____________________________________________________________________________________ Item Description: Watertown Road Joint Powers Agreement _____________________________________________________________________________________ List of Exhibits A- Joint Powers Agreement B- Project Area 1.Purpose. The purpose of this action item is to gain Council approval to enter into a Joint Powers Agreement (JPA) with the City of Long Lake to rebuild our shared portion of Watertown Road. 2.Background. Watertown Road is a Collector road for the City of Orono. From Willow Road to Brown Road responsibility for its care is shared with the City of Long Lake due to the alignment of the cities’ boundaries. (See Exhibit B) Orono owns 29.5% of the road surface by square footage along this stretch of road with Long Lake owning the remainder. Long Lake is proposing to rebuild this section of the road in 2016 and is looking to partner with Orono to do so. Long lake is considering a complete rebuild of the road because they may replace all of the utilities that currently run under this section of Watertown Road. Orono does not have any utilities under this section of Watertown road. At the February 23rd Work Session the Council provided direction to staff to use reclamation costs as a basis for Orono’s cost share in the project. On May 19th the Long Lake City Council moved to approve the attached JPA (See Exhibit A). 3.JPA Summary. The JPA authorizes long lake to manage the project with Orono participating through funding. Both City Councils will have to approve the final plans and the award of the project. 4.Cost. Per the JPA Orono shall contribute to 29.5% of the feasibility report, 29.5% of a surface, storm sewer storm water management, construction administration and materials testing costs up to $133,800. 5.Funding. The project would be funded from the Pavement Management Fund. 6.Timing. Below is a revised timeline for the project. What When Execute JPA (Long Lake/Orono) May, 2015 Receive Feasibility Report (Long Lake/Orono) September, 2015 Design (Long Lake/Orono) October, 2015 Receive Bids February, 2016 Construction Summer 2016 COUNCIL ACTION REQUESTED: Move to approve the Water town Road Reconstruction JPA with Long Lake. 10 Entire Council Packet 05/26/15 [Page 331 of 378]